Job Information
Colorado State University Administrative Assistant in the Avery Lab in Fort Collins, Colorado
Posting Detail Information
Working TitleAdministrative Assistant in the Avery Lab
Position LocationFort Collins, CO
Work LocationPosition is fully in-office/in-person
Research Professional PositionNo
Posting Number202400279AP
Position TypeAdmin Professional/ Research Professional
Classification TitleTechnical/Support I
Number of Vacancies
Work Hours/Week20
Proposed Annual Salary Range$40,000 - $45,000 (based on 1.0 FTE)
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
For detailed benefit plan information for eligible employees, visithttps://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/andhttps://hr.colostate.edu/prospective-employees/our-perks/.
For the total value of CSU benefits in addition to wages, visithttps://hr.colostate.edu/total-compensation-calculator/.
For more information about why Fort Collins is consistently ranked in the top cities to live in, visithttps://hr.colostate.edu/prospective-employees/our-community/.
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on03/17/2024
Description of Work Unit
Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.
The Microbiology, Immunology and Pathology ( MIP ) Department is comprised of over 400 individuals who share a common passion for solving some of the most important human and animal health problems today. Research programs include those related to mycobacteria, retroviruses, prions, and arthropod-borne infectious diseases, as well as the diagnostic investigation of naturally-occurring animal diseases. A leader in education, MIP provides the only microbiology undergraduate degree program in Colorado, a graduate program that provides training in a number of cutting-edge disciplines, and several specialized veterinary residency training programs.
The Clinical Hematopathology Laboratory provides diagnostic services to several thousand veterinary clinics around the US and the world. We contract with every major private veterinary diagnostic laboratory and most veterinary schools to provide advanced diagnostics for canine and feline patients suspected of having lymphoproliferative disorders. We use the information generated by this diagnostic effort to perform research on lymphoma and leukemia in dogs and cats. The laboratory has 10 full time research technicians, 3 research scientists, 5 PhD students and several undergraduates.
Position Summary
This is a part-time (50% FTE ) entry level position. This position provides administrative support for the Clinical Hematopathology Laboratory. Duties include helping with billing, ordering, and data entry for clinical studies. Duties may also include general upkeep of the laboratory such as restocking items, light housekeeping duties, cleaning glassware, etc.
Required Job Qualifications
Bachelor’s degree
Proficient with word processing and database programs such as MS Word and MS Excel.
Excellent organization and time management skills.
Demonstrated experience handling multiple responsibilities simultaneously.
Demonstrated ability to communicate professionally to diverse stakeholders; both written and verbal.
Demonstrated ability to interact professionally and in a timely manner with internal and external constituents.
Strong administrative and organizational skills.
Demonstrated problem solving ability.
Demonstrated experience in providing exceptional customer service.
The successful candidate must be legally authorized to work in the United States by start date of employment; the Microbiology, Immunology, and Pathology department will not provide visa sponsorship for this position.
Preferred Job Qualifications
Experience with current University systems: Kuali Financial System, USALims.
Knowledge or interest in learning data acquisition.
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
Essential Duties
Job Duty CategoryBilling
Duty/Responsibility
- Individual will finalize billing from the Clinical Hematopathology Laboratory in the CSU Diagnostic Laboratory LIMS system.
Percentage Of Time60
Job Duty CategoryOrder procurement and reconciliation
Duty/Responsibility
Individual will assist with ordering supplies for the Clinical Hematopathology Laboratory.
Reconcile orders received; track orders and maintain records of orders along with account allocation.
Percentage Of Time20
Job Duty CategoryAssisting with clinical research
Duty/Responsibility
- Individual will assist with contacting clinics for medical records and extracting information from the records as part of several ongoing clinical trials.
Percentage Of Time15
Job Duty CategoryMiscellaneous
Duty/Responsibility
Duties may also include general upkeep of the laboratory such as restocking items, light housekeeping duties, cleaning glassware, etc.
Other duties as assigned.
Percentage Of Time5
Application Details
Special Instructions to Applicants
To apply, submit a cover letter, resume or CV, and the names and contact information for three professional references. In your cover letter, please specifically address the required and preferred job qualifications of this position. A cover letter that fails to address the required and preferred qualifications of this position may not be further considered after review by the search committee.
For full consideration please apply on or before March 17, 2024 by 11:59pm (MT).
This search will remain open until a suitable candidate is identified.
The successful candidate must be legally authorized to work in the United States by start date of employment; the Microbiology, Immunology, and Pathology department will not provide visa sponsorship for this position.
References will be contacted as part of the application screening process. Applicants will be notified prior to their references being contacted.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)
Search Contactjanna.yoshimoto@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.
Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
References Requested
References Requested
Minimum Requested3
Maximum Requested3
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Cover Letter
Resume or CV
Optional Documents