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Job Information

ASM Global Event Coordinator in Florence, South Carolina

POSITION: Events Coordinator

DEPARTMENT: Events

REPORTS TO: Director of Events, and Sales

FLSA STATUS: Salaried Exempt

Summary

The Event Coordinator is responsible for ensuring that the operational needs of clients are met by mobilizing the necessary resources to properly set up, operate and close out events to the clients satisfaction. This role serves as the primary building contact for client and works with all internal departments to ensure the proper execution of events. This person must be present during the execution of the event. This position requires flexible hours.

Essential Duties and Responsibilities

· Plan, coordinate and execute details of events according to the needs of our clients in a timely manner. Maintain constant communication with the with all departments and with client before and during their event.

· Coordinate communications between building departments and event staff during load in, and load out of event.

· Maintain and keep the client informed of all expected expenses during the event as well as reporting the final settlement to the client

· Lead event portion of weekly staff meetings to ensure all departments are informed of the overall working of the event, and that all departments have the necessary information to execute the event properly.

· Develop positive relationships with our clients and staff.

· Work with the Director of Events and Sales in the creation of an individualized safety and security plan customized to each event, and respond to crowd control and/or crowd management situations in a prompt and decisive manner.

· have a detailed understanding of the facilities emergency policies and procedures and the ability to execute them as needed.,

· During events, supervise part-time employees and third-party labor and work with all departments to oversee all aspects of the facility operations related to events.

· Acts as Manager on Duty during assigned events.

Knowledge, Skills and Qualifications

· Two years’ experience in the operation and execution of conventions, trade shows, banquets, concerts, and other venue entertainment preferred.

· Bachelors/Associate degree preferred.

· Must be able to effectively manage many conflicting priorities at one time.

· Excellent communication skills.

· Must be able to work under limited supervision.

· Ability to work in a team environment and interact with all department levels and staff.

· Excellent organizational skills.

· Excellent problem solving and decision-making skills.

· Professional presentation, appearance, and work ethic.

· Computer knowledge include Microsoft Office, Windows, and AutoCAD preferred.

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Substantial standing and walking, sitting at computer; not substantially exposed to adverse conditions.

· Perform office-related functions in standard office setting.

· Activities occur both inside and outside the Center, some seasonal cold, heat, and humidity.

· Must be able to work long hours, weekends and/or nights as events dictate.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.

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