Student Veterans of America Jobs

The North Dakota State University Foundation seeks mission-driven individuals interested in joining a growing team dedicated to connecting people, developing partnerships, teamwork, accountability, transparency, stewardship, communication, and service. The Foundation invites candidates for anAssistant Director of Events and Programs - Affinity Engagementa full-time, hourly position. Possible titles are Assistant or Associate Director and will be determined based upon qualifications.

Our team members enjoy a highly competitive total compensation package including company paid health insurance, a defined contribution account funded at 9.5%, generous paid time off, abundant professional development opportunities, as well as elective dental and vision plans.

This position works primarily on site, though will be eligible for some hybrid work following an initial training period.

This position will remain open until filled. To be considered, applicants must apply online through the NDSU Foundation employment site (https://www.ndsufoundation.com/employment) and include a cover letter and resume.

Position Summary: This Asst. Director of Events and Programs will plan, manage, and execute NDSU Foundations outreach events and activities. They will provide meeting and event planning support services to university, private, and corporate clientele. This position works collaboratively with other Foundation staff and campus faculty/staff to develop and implement events, which support Foundation objectives. The AD will collaborate with the Director of Corporate Relations to engage students and emerging alumni in meaningful opportunities with corporate entities. This individual will also be the advisor for the NDSU Foundation Bison Ambassadors program. Schedule includes travel as well as evening and weekend assignments.

Essential Duties and Responsibilities:

1. Event Management

• Work cooperatively with internal and external clients to plan and execute alumni and donor experiences
• Procure and negotiate contracts for high-quality meetings and events, including but not limited to: space, guest room accommodations, ground transportation, dcor, entertainment, food beverage, audio-visual equipment
• Provide logistical support for all aspects of meetings and events (i.e. physical setup/layout, menu planning shuttle service, parking, etc.)
• Communicate and manage event volunteer committees regarding meetings, agenda items, setting and reaching committee goals and providing event updates. Create and monitor event and meeting planning timelines and work collaboratively to align with associated project timelines
• Work collaboratively with Foundation staff to create an engaging and meaningful program
• Manage panelists, speakers, sponsors and other special guests related to the event program
• Provide on-site support for meetings and events which may include overnight/weekend travel to and from events
• Manage and maintain equipment and materials for events/activities
• Assist with establishing the event registration processes
• Create curated event invite lists with input from senior leadership
• Develop dynamic and creative marketing strategies and materials in collaboration with the communication team to enhance events and activities
• Manage specific event software to execute various events (i.e. Greater Giving)

2. Constituent Relations

• Provide exceptional customer service to internal and external clients
• Demonstrate a cooperative and courteous manner toward staff, constituents, alumni, families, and visitors, in person, by phone and electronically
• Independently manage a wide variety of inquiries from internal and external constituents
• Schedule and oversee staff, alumni, student and volunteers for event support
• Attend Foundation sponsored activities/events to ensure a high-quality participant experience
• Assist and collaborate with NDSU partner on college/department activities and events

3. Administration

• Utilize established tools and processes to initiate events and track planning steps
• Maintain knowledge of registration and database tools to support event activities and assist with entry as needed
• Document event planning activity and execution outcomes
• Provide and work within meeting and event budgets
• Maintain and report on revenue and expense information
• Draft routine correspondence and memoranda
• Suggest areas for process improvement and assist in making improvements when appropriate
• Demonstrate an understanding of and effectively utilize organizational administrative policies and procedures

4. Support a service-oriented atmosphere in accordance with the Foundations mission, values and philosophy

• Adhere to policies and procedures
• Maintain strict confidence of non-public Foundation information
• Develop and maintain own competence; seek opportunities for continued learning and professional development
• Assist with prudent management of Foundation resources

5. Coordinate student programming and student outreach

• Serve as Bison Ambassador (BA) program advisor
• Coordinate with BAs to assist the NDSU Foundation on events and campaigns through student volunteerism and philanthropy

6. Support for corporate relations

• Collaborate with the Director of Corporate Relations to engage students and emerging alumni in meaningful opportunities with corporate entities
• Provide access to student and emerging alumni stories that are beneficial in corporate spaces
• Serve as the primary liaison with the Emerging Alumni Program

7. Other duties as assigned

Essential Functions: 1. Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.

• Efficiently operate a personal computer and associated software (Outlook, Word, Excel, etc.)
• Maintain files accurately, in paper and in software programs
• Maintain records and prepare reports
• Handle multiple tasks simultaneously
• Plan, prioritize and meet deadlines

2. Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.

• Interact in an effective and appropriate manner with diverse populations, internal staff, University community and the public

3. Work cooperatively and effectively with others to resolve problems and make decisions that enhance organizational effectiveness.

• Maintain confidentiality of records and information
• Display excellent judgment and decision-making
• Follow through on projects with little supervision
• Identify and address problems

4. Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.

5. Prompt and reliable attendance

6. Demonstrate support of the Foundations mission and beliefs

Minimum Qualifications:

Bachelors degree or equivalent related experience

1+ years of experience in event planning

Exceptional customer service skills

Demonstrated experience collaborating and communicating with a diverse population

Proven ability to lead and direct volunteers and peers

Excellent time management, organizational skills and ability to handle multiple projects and deadlines

Excellent attention to detail and quality

Strong written, verbal, and interpersonal communication skills

Ability to travel and work a flexible schedule dependent upon events/activities

Demonstrated proficiency with technology to incl