Job Information
Element Materials Technology Administrator/Receptionist in Fairfield, Ohio
Overview
Element has an opportunity for an Administrator/Receptionist to join our growing team in Fairfield, OH. This is a great opportunity to develop your Administration career within a Global TIC business. The primary function of the Administrator/Receptionist is performing clerical tasks within an office setting to support daily operations. Their duties include answering and transferring phone calls to employees, sorting and delivering mail to employees, and greeting/logging visitors when they arrive at the lab
Responsibilities
Appropriately logging visitors in compliance with ITAR regulations
Provide Safety briefing for all visitors
Monitor front desk and direct calls and visitors as appropriate
Assist in planning company events, meetings, and luncheons
Contract review of new PO’s
Project invoicing
Assist collections team in resolving past due receivables
Procurement and PO creation for the facility
Manage all subcontract services (PO creation, auditing invoice to PO, logging all deliverables)
Ensure kitchen items are cleaned daily (loading/unloading dishwasher)
Assisting Operations Support Team as needed (order entry, data/report writing, shipping, etc.)
Skills / Qualifications
High school diploma required, prior administration or clerical experience preferred
Proficiency in Microsoft Applications (Word, Excel, Powerpoint)
Proficiency in LIMS and AX
Ability to remain calm when faced with mounting pressure related to deadlines and multiple priorities
Well-developed oral and written communication skills to meet a variety of communication needs. Good interpersonal skills that foster open upward and downward communication built on mutual respect.
Ability to interface with clients, corporate accounting department
Physical Demands:
Frequency of required physical force: Occasional
Lifting requirements: lifting <50 lbs. often (incoming and outgoing packages)
Ability to stand on feet for 25% of time
This position requires access to export-controlled commodities, technical data, technology, software, and services. U.S. citizenship, U.S. legal permanent resident status, protected person status under 8 U.S.C. § 1324b(a)(3), or U.S. Government export authorization is required. Any offer of employment is contingent upon the employer obtaining the necessary export authorization, including, if required, an export license from the U.S. Department of Commerce’s Bureau of Industry and Security, the U.S. Department of State’s Office of Defense Trade Controls, or other applicable government agency.
This job description reflects an assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned. Other duties and tasks may be assigned to this job at the Company’s discretion.
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Company Overview
Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today’.
When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.
While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.
Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.
Diversity Statement
At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.
All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.
Job Locations US-OH-Fairfield
ID 2024-13882