Job Information
Dogwood Industries LLC Experienced Office Administrator in Everett, Washington
Dogwood Industries -- Who We Are
Dogwood Industries is a steel fabrication company, manufacturing a proprietary line of relocatable structures for industrial and DoD customers. Our mission is to provide leadership and innovation in the design, manufacturing and delivery of prefabricated products that change the way our clients work. The Dogwood team is dedicated to finding creative design solutions to meet our customers' needs.
General Job Description
Dogwood Industries is seeking a highly organized office professional to join our team in Everett, WA. The successful candidate will thrive at multitasking, pay excessive attention to detail, and take ownership and pride in their tasks. A successful candidate will be reliable, dependable, and determined when it comes to projects that challenge their capabilities. The Experienced Office Administrator position is a key role within Dogwood Industries, providing support to all team members in our Everett factory office.
Duties & Responsibilities
Office Tasks
- Reception duties (greet visitors, intercept deliveries, answer phone calls, monitor VM and redirect calls when necessary, etc.)
- Timecard corrections
- Retrieve and distribute all incoming mail; prepare all outgoing mail
- Assist with contract administration as needed including obtaining signatures, scanning and electronic filing
- Track and stock office supplies to avoid interruptions in standard office operations
- Arrange for repair and maintenance of the office space and equipment (multifunction machines, etc.)
- Maintain vehicle registration records and update when necessary
- Assist in planning and arranging company events
- Ensure office is clean and presentable at all times
- Warehouse maintenance -- ensure tidiness of lunchroom and warehouse
- Accept trucking deliveries as needed
- Order marketing materials as directed
- Provide administrative support to multiple teams including project coordination, accounting, and business development.
- Anticipate business needs and create solutions for process improvement
Other duties as assigned
Accounting Tasks
- Support account reconciliations by verifying, collecting, sorting, and filing receipts that are in possession of company credit cards, as needed.
Other duties as assigned
Human Resources Tasks
- Onboard new hires (E-Verify)
- Prepare and distribute new hire onboarding information
- Provide new hire orientation to include, introduction to our company policies and core values, a tour of our internal file structure and systems, and verify employee log-ins and access
- Assist with maintaining company policies and procedures
Other duties as assigned
Information Technology Tasks
- Manage 3cx VoIP phone system and set up, which includes managing VM codes, transfer settings, user details and access
- Workstation set up, which includes computer set up, cable management and restocking of office supplies.
- Order IT supplies, as requested by management
- Liaison with IT Systems Engineer to troubleshoot, resolve on-site IT issues
Other duties as assigned
Requirements
Previous office or administrative experience
Experience with Procore, Foundation, Paylocity or similar software
Professional, motivated, and energetic demeanor
Strong organizational skills
Proficiency with Microsoft Office programs (Excel, Word, Outlook)
Proficiency with Adobe Acrobat
Excellent verbal and writing skills in U.S. English
Valid driver's license with clean driving record
Experience in construction or ma