Robert Half International Office Coordinator in Edina, Minnesota
Our team is looking for an Office Coordinator for a growing healthcare company in the southwest metro. The Office Coordinator will manage all external and internal communication through incoming and interoffice telephone calls. This Office Coordinator will also process incoming and outgoing mail in addition to greeting all guests, customers and employees.
Answer all incoming calls and distribute them accordingly
Maintain and update Customer List
Set up new client files
Organize and copy all incoming invoices, file in appropriate job file and review for no duplicates
Get all invoices to Estimators by Tuesday for approval and give all approved invoices to Accounting Clerk by Friday morning to enter
Greet all visitors courteously, determine their needs and direct them to the appropriate contacts
Responsible for Data entry and accuracy on all hourly timecards
Enter vendor invoices if needed
Responsible for office administration procedures including daily processing of incoming and outgoing mail, distributing faxes, filing, copying, and word processing
Check operator voicemail messages and distribute/handle appropriately
Order all office supplies and ensure we are fully stocked
Keep all office supplies organized in a neat and clean manner
Initiate proper insurance forms for all jobs (authorization to repair/pay, contracts, certificate of completion)
Responsible for updating phone contact list
Contact person responsible maintaining a website if changes are needed
Initiate Collection letters at 30 and 60 days past due
Assist with mailing of Statements
Maintain conference room and break areas before you leave and when you come in everyday (dishes, wipe down counter, wipe down conference room table, set up morning coffee etc)
Maintain office printers and copiers (call if need repair)
Set up all new employees desk with appropriate supplies, email, phone, cell phone
Support the Office Manager with any tasks or duties assigned
Hours are 8-4:30 Monday - Friday
*Please submit your resume to Emilie.Antony@accountemps.com and call 952-831-6020 for review and consideration.
Education, Experience and Other Skills
Minimum of 2-3 years receptionist and customer service related experience and High School diploma or GED
Dependable and reliable on a consistent basis
Update a website if changes are needed
Must have experience with Microsoft office
Excellent verbal, written and interpersonal communication skills
Ability to interact effectively with all levels in the company
Must reflect a personable and detail oriented image
Thorough knowledge of office procedures and practices and the use of office machines and equipment
Strong attention to detail
Ability to be flexible and to handle multiple projects in an organized, timely manner
OfficeTeam, a Robert Half Company, matches professionals in the administrative field on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you. Our personalized approach, innovative matching technology and global network with local market expertise help you find the legal opportunities that match your skills and priorities — fast. By working with us, you have access to challenging opportunities, competitive compensation and benefits, and training to enhance your skill sets.
From philanthropy to environmental stewardship to employee programs, Robert Half is proud to have an active role in the communities in which we live and work. Our company has appeared on FORTUNE’s “Most Admired Companies” list every year since 1998.
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Contact your nearest OfficeTeam location at 888.490.4154 or visit www.roberthalf.com/jobs/officeteam to apply for this job now or find out more about other job opportunities.
All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.
© 2020 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans.
Salary: $20.80 - $23.15 / Hourly
Location: Edina, MN
Date Posted: October 16, 2020
Employment Type: Temporary
Job Reference: 02303-9502727128
Staffing Area: Office u0026 Administrative