Job Information
Michigan State University(MSU) Advancement Events Manager / Alumni and Donor Relations Coordinator in East Lansing, Michigan
Working/Functional Title
Advancement Events Manager
Position Summary
BASIC FUNCTION AND RESPONSIBILITIES
As a key member of the University Advancement (UA) Events Team, the Advancement Events manager is responsible for planning and producing experiential events and related projects to inspire increased engagement with MSU alumni and donors. This role requires a team player who communicates openly, collaborates effectively, and demonstrates trust in teammates' abilities to complete their work. Additionally, the candidate should be open to new and innovative ideas, coachable, and committed to contributing to a healthy team environment.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
Event Management:
• Works collaboratively to conceptualize engaging live and virtual experiences in alignment with event strategy, audience objectives, and budget.
• Oversees timeline development and milestone completion.
• Manages event budgets and expenses, ensuring consistent updates throughout pre-production and adherence to billing expectations.
• Coordinates with university administrators and faculty, internal team members, and external vendors by effectively communicating deadlines and tracking progress towards event objectives.
Event Logistics:
• Researches potential experiences, resources, and venues for University Advancement events, conducting site visits when necessary.
• Manages and directs external contractors and vendors involved in event production, negotiating prices, terms, and conditions of contracts and service agreements.
• Participates in the physical setup, transport, and disassembly of event materials.
Event Execution:
• Reviews and finalizes event materials and logistical details.
• Prepares comprehensive event agenda, outlining related activities and schedules.
• Confirms staffing assignments and duties.
• Provides on-site support during event programming.
• Conducts and analyzes post-event evaluations to assess successes and identify opportunities for continual improvement.
Other:
• Collaborates with alumni and donor volunteers on committees engaged in initiatives on behalf of University Advancement.
• Maintains and enhances knowledge of computers and systems relevant to the planning and execution of University Advancement events.
• Contributes actively to creating a healthy work culture by fostering teamwork, open communication, and trust among team members.
SUPERVISION RECEIVED
Direction is received from the Advancement Events director.
SUPERVISION EXERCISED
None
IMPACT ON PROGRAMS -- SERVICES -- OPERATIONS
Decisions made in the planning and execution of University Advancement events can significantly influence the university's reputation and standing among donors, alumni, and external communities. Errors in judgment may have adverse effects on the university's future resources and overall integrity.
Unit Specific Education/Experience/Skills
The job requires:
- Equivalent knowledge typically obtained through a four-year degree program in a related field. One to three years of progressively responsible experience in planning and producing institutional and/or fundraising events, including contractor and vendor negotiations, budget development, experience in a customer- service environment, database, spreadsheet, word processing and presentation software, or an equivalent combination of education and experience.
- Possession of a valid driver's license.
Desired Qualifications
A four-year degree program in business, hospitality business, marketing, or a related field.