Job Information
Confidential Employer Executive Coordinator in DOYLESTOWN, Pennsylvania
The Executive Coordinator position is multi-faceted. The successful candidate will provide support for the Executive Director and Vita Board; write proposals and reports; participate in public relations and fundraising activities; and coordinate office operations.
Responsibilities:
- Supports and works closely with the Executive Director and Board committees.
- Assists the Executive Director in maintaining communications with the Board, partners, grantors, and staff.
- Prepares Board materials and distributes packets for meetings
- Works collaboratively with Program Directors, Coordinators, Finance Manager, and consultants.
- Assists the Executive Director in researching, writing and monitoring grants.
- Writes and edits newsletters, proposals, reports, public relations copy and takes meeting minutes.
- Maintains and manages website and social media.
- Handles recruitment of students, teachers, volunteers, and responds to inquiries.
- Assists with student registration at class sites throughout the county.
- Manages the office and serves as COVID-19 Safety Officer.
- Negotiates with vendors and liaises with property managers.
- Processes purchase orders and receipts and does banking.
- Serves as IT liaison and manages network, email, phone, and Zoom accounts.
- Complies with Vita's policies and procedures as specified in the Vita Employment Policy Manual.
Executes other responsibilities as assigned
Qualifications:
- Bachelor's degree in communications or similar field.
- Minimum of three years' experience in non-profit administration, preferably in an educational setting.
- Ability to establish relationships and network with others, including donors, partners, and representatives from county and state government.
- Willingness and ability to work extended or weekend hours, as needed.
- Ability to meet deadlines.
- Strong written and verbal communication skills.
- Familiarity with using social media.
- Ability to pay attention to details and commitment to accurate record keeping.
- Strong computer skills, including MS Office and Internet.
Maturity and sensitivity working with diverse populations.
To apply:
Contact Mercedes Anderson, Executive Director, at manderson@vitaeducation.org. Please provide:
- Cover letter
- Resume
- Two-page writing sample
2 professional references