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Welcome to SVA’s jobs portal, your one-stop shop for finding the most up to date source of employment opportunities. We have partnered with the National Labor Exchange to provide you this information. You may be looking for part-time employment to supplement your income while you are in school. You might be looking for an internship to add experience to your resume. And you may be completing your training ready to start a new career. This site has all of those types of jobs.

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Job Information

Robert Half Executive Assistant in Downtown, California

Description

Job Summary

We are seeking a highly organized and professional Executive Assistant to provide dedicated support to our Chief Financial Officer (CFO). The ideal candidate will have exceptional communication skills, strong organizational abilities, and the capacity to manage multiple tasks efficiently. This role requires discretion, a proactive approach, and the capability to handle high-level administrative responsibilities in a fast-paced environment, particularly within the biotech industry.

Key Responsibilities

Administrative Support:

  • Manage the CFO’s calendar, including scheduling meetings, appointments, and travel arrangements.

  • Screen and prioritize incoming communications, including phone calls, emails, and mail.

  • Prepare and edit correspondence, financial reports, presentations, and other documents.

Meeting Coordination:

  • Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.

  • Assist in the preparation of materials for board meetings and executive presentations.

Financial Documentation and Reporting:

  • Assist in the preparation and review of financial documents, budgets, and reports.

  • Coordinate with finance and accounting teams to ensure timely and accurate financial reporting.

  • Maintain and organize financial records and documents.

Project Management:

  • Assist the CFO in managing various financial projects, ensuring timely completion and adherence to company goals.

  • Track progress on key financial initiatives and provide regular updates to the CFO.

Communication:

  • Act as a liaison between the CFO and internal/external stakeholders, ensuring smooth communication and follow-up on requests.

  • Draft, proofread, and distribute internal and external communications.

Travel and Event Planning:

  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.

  • Plan and execute company events, meetings, and conferences as needed.

Confidentiality and Discretion:

  • Handle sensitive financial information with the highest level of confidentiality and discretion.

  • Maintain confidentiality regarding company matters and executive decisions.

Office Management:

  • Oversee office operations related to the CFO’s activities and manage office supplies inventory.

  • Coordinate with other administrative staff to ensure smooth office functioning.

    Requirements

Qualifications

  • Bachelor’s degree in Business Administration, Finance, or a related field preferred.

  • Proven experience as an executive assistant or in a similar role supporting senior executives, preferably in the biotech or pharmaceutical industry.

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Exceptional organizational and time management skills.

  • Strong written and verbal communication abilities.

  • Ability to work independently and manage multiple tasks simultaneously.

  • High level of discretion and professionalism.

  • Excellent problem-solving skills and attention to detail.

  • Knowledge of financial principles and reporting is a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .

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