Job Information
State of Colorado ECMC Executive Assistant (Program Assistant II) - Hybrid in Denver Metro, Colorado
ECMC Executive Assistant (Program Assistant II) - Hybrid
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ECMC Executive Assistant (Program Assistant II) - Hybrid
Salary
$56,028.00 - $72,000.00 Annually
Location
Denver Metro, CO
Job Type
Full Time
Job Number
PHA 00006 4/24
Department
Department of Natural Resources
Division
Energy & Carbon Management Commission
Opening Date
04/24/2024
Closing Date
5/8/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
Hybrid / Remote Office
Hiring Pay Rate
Employees new to State Government will be paid on a bi-weekly basis.
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Patrick Warnes patrick.warnes@state.co.us
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Are you interested in investing in a career that makes a difference?
Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.
We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.
In addition to offering rewarding, meaningful work, we offer:
Medical and Dental plans
Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans
Paid life insurance
Short- and long-term disability coverage
Employee Wellness programs
Flexible Spending Accounts
Health Savings Accounts
11 paid holidays per year plus generous vacation and sick leave
Flexible work schedule options and remote-work options
Career advancement opportunities throughout the State system
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch
AboutColorado Energy & Carbon Management Commission (ECMC) (https://ecmc.state.co.us/about.html#/about) :
The mission of the Colorado Energy & Carbon Management Commission (ECMC) is to regulate the development and production of oil and gas, deep geothermal resources, the capture and sequestration of carbon, and the underground storage of natural gas in a manner that protects public health, safety, welfare, the environment and wildlife resources.
The Personnel and Strategic Planning (PSP) Unit is responsible for managing the strategic development of the organization, including development of strategic plans and projects, identifying the need for additional positions, and developing leadership, organizational resilience, and succession planning. This unit is also responsible for the administration and development of personnel, including recruitment, salary administration, performance planning, employee development, training and performance improvement. It also provides general administrative assistance and recommendations to the Director, Deputy Directors, Commissioners, and other stakeholders.
Description of Job
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Position Summary: This position exists to work with the Personnel and Strategic Planning Unit Manager to support the Director, two Deputy Directors, and the ECMC Commission to provide technical and executive level support to manage key operations of an administrative office that serves the public, constituents, and employees. It supports the PSP Unit with strategic initiatives, specifically integration of job duties, cross training, and interdependent work processes. This position provides technical and executive level support to manage key administrative operations. It is a critical position with significant responsibilities for external contact and decision making regarding the external visibility of the agency's operations and policy programs.
Operations and Policy Programs Executive Support :
This position manages the operations of the ECMC Director’s office and performs executive level technical and administrative support to the Director, Deputy Directors, and ECMC Commission. This position evaluates and disseminates a high volume of information, correspondence, and scheduling of meetings and functions for senior executive staff in the agency's operations and policy programs. Support work involves assisting the Director, Commissioners or Deputy Directors by applying knowledge of and/or interpreting basic principles, rules, regulations, policies, precedents, other guidelines, and objectives specific to State work and the mission of the ECMC.
Plans and coordinates meetings on behalf of the Director, Deputy Directors and Commissioners.
Coordinates state-wide, national, and international travel for senior leadership.
Prepares and submits travel expense reimbursements.
Reserves conferences, vehicles, food , and other event details .
Manages executive team communications.
Operations and Policy Programs General Administrative Support : This position develops office policies and procedures and implements them once approved. Additionally, this position will complete the following tasks:
Travel arrangements for staff who do not have purchase cards.
New employee supply procurement.
Award ordering.
Schedules and leads other meetings as assigned.
Office Management and Personnel and Strategic Planning (PSP) Unit Responsibilities:
Develops, enforces and disseminates office policies and procedures.
Ensures efficient office operations.
Ordering supplies.
Chancery building liaison.
Maintenance requests.
Communications from building management.
Utilizes strategic survey and needs analysis data to determine how to streamline job duties or create new processes.
Stays abreast of all strategic project work, rulemaking, legislative decisions, etc. to be able to answer questions from a variety of stakeholders.
Other Duties Assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Minimum Qualifications:
Five (5) years of general clerical or administrative service experience, which includes one year of experience providing administrative and operational support to executive level staff.
OR
Education and Experience:
A combination of related education in field such as business administration, education, project management, organizational development, or related field and/or general clerical or administrative service experience, which included one year of experience providing administrative and operational support to a professional staff. (sentence fragment here) equal to five (5) years.
Substitutions:
Additional appropriate experience will substitute for the degree requirement on a year-for-year basis. Additional appropriate education will substitute for the required experience on a year-for-year basis.
Please note : The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition, part-time work will be prorated.
Required Competencies
Professional work experience in support of a professional staff
Strong customer service skills
Ability to effectively communicate both orally and in writing
Strong organizational and evaluation skills, with keen attention to detail
Strong interpersonal skills
Strong project management skills
Self-motivated
Ability to multi-task and identify systematic approaches to solving problems
Strong critical thinking skills
Ability to demonstrate sensitivity and appreciation for diverse viewpoints as well as different communication and work styles
Ability to identify and creatively resolve issues while exercising appropriate judgment
Ability to establish and maintain effective working relationships with all partners
Ability to analyze data and provide recommendations
Ability to work well independently as well as in/with a team
Proficiency in Microsoft Office Suite, Google apps, and Adobe and Asana
Preferred Qualifications
The preferred candidate will have substantial and recent experience in progressively responsible positions relating to organization management and direct support of a professional staff. The outstanding candidate will have high proficiency in Microsoft Office Suite products (Word, Excel, PowerPoint), Adobe, and Google applications. The highly preferred candidate will also have excellent written, oral, interpersonal and team-related skills.
Previous experience supporting executive level staff
Previous experience with travel planning
Previous experience in the oil and gas industry
Previous experience in a similar role in the State of Colorado
Previous experience in a similar role in the State of Colorado
Conditions of Employment:
Must be willing and able to possess and maintain a State of Colorado Driver's License.
Must be willing and able to travel to out of town hearings of the ECMC.
May be required to work in other parts of the State for short periods of time.
You must be legally eligible to work in the United States to be appointed to this position. DNR does not sponsor non-residents of the United States.
The current work arrangement for this position is as follows:
(Please note, this arrangement can be subject to change)
- This is a Hybrid position - Work is primarily performed from a home office, however the selected candidate will at times report to the office at 1120 Lincoln St, Denver, CO 80203, USA for meetings, trainings and projects as directed by the supervisor. Must report to office one day a week.
Supplemental Information
The Assessment Process
All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.
Resumes, cover letters and other attachments arenotconsidered as part of initial reviews, therefore, it is important todocument in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.
Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.
This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.
Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, dnrhremployeebenefits@state.co.us
ADAAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact dnrhremployeebenefits@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.
E-Verify
The Department of Natural Resources participates in E-Verify (https://secure.neogov.com/images/AgencyImages/jobposting/2027/jobpostings/image/E-Verify_Participating_Employer.jpg) in accordance with the program's Right to Work (https://secure.neogov.com/images/AgencyImages/jobposting/2027/jobpostings/image/ier_righttoworkposter-%20jpeg(1).jpg) for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you are required to submit original documents to verify your eligibility to work in the U.S. Learn more (https://www.e-verify.gov/) about E-Verify, including your rights and responsibilities.
You must be legally eligible to work in the United States to be appointed to this position. DNR does not sponsor non-residents of the United States.
Toll–Free Applicant Support - Technical Help
If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues. Helpful hints: If you are having difficulty uploading or attaching documents to your application, ensure your documents are PDF or Microsoft Word files and close the document before you attempt to upload it.
If not applying online:
Online is the preferred method of applying. If you are unable to apply on-line for reasons other than technical issues, please contact me prior to the closing date/time of the announcement.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
The Colorado Constitution, Article XII, Section 13 requires that APPLICANTS for state classified government jobs be residents of Colorado at the time of application, unless this requirement is waived by the State Personnel Board (DPA). A residency waiver was not issued by DPA for this announcement. For more information, please see the FAQ's at: https://careers.colorado.gov/how-to-apply. Are you a current Colorado resident?
Yes
No
02
If you are a veteran who is eligible for preference points, did you upload/attach your DD-214? Veterans who wish to seek disability preference points based on a service related disability must submit acceptable documentation to support your claim for veterans' preference (exclude specific/private medical information).
Yes
No
Not Applicable
03
Current and former State Personnel System employees who were disciplinarily terminated, resigned in lieu of termination, or who were deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation) must disclose this information on the application.
I am not a current or former State of Colorado classified employee.
I am a current or former State of Colorado employee but have NEVER been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation).
I am a current or former State of Colorado employee and have been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). NOTE: Failure to disclose this information and/or falsification of Application materials may result in being removed from consideration for this position.
04
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose this information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify you application from the current position:
05
If you are using education to meet or substitute for qualifications, did you upload a copy of your official or unofficial transcript? (Your transcript is required as verification that you meet the requirements).
Yes, I have attached my transcripts.
No, I am not using college course work to meet minimum requirements for this position.
Not Applicable
06
Did you upload your résumé and cover letter to this on-line application?
Yes
No
07
Part, or all, of the assessment for this position involves a review of the information you submit in your application materials. Please verify that you understand that the failure to include adequate information or attachments to your job application may affect your final score and/or prevent you from competing in any subsequent measures used to arrive at a top group of applicants.
Yes
No
08
You must be legally eligible to work in the United States to be appointed to this position. DNR does not sponsor non-residents of the United States.
I accept and understand.
09
Please describe your previous executive and/or administrative support experience related to this position including how many staff you supported and what kind of travel or other support you provided.
10
Please describe your experience using 1) Microsoft Office Suite, 2) Google apps, and 3) Adobe. Please submit a response for each of the above. You must include duties performed, where experience was gained, and mm/yy - mm/yy. Statements such as "see application" will not be accepted in lieu of a response.
11
Describe how you manage an executive's schedule when there are conflicting appointments.
12
What strategies do you use to manage travel arrangements, ensuring efficiency and cost-effectiveness?
13
Please confirm that you are willing and able to meet the Conditions of Employment outlined in this announcement.
Yes
No
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
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