Student Veterans of America Jobs

Budget Analyst II - DYS/Finance Unit

Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4482020)

Apply



Budget Analyst II - DYS/Finance Unit

Salary

$68,100.00 - $98,760.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

IKA 91419 02/06/2024 repost

Department

Colorado Department of Human Services

Division

OCYF (Office of Children, Youth & Families)

Opening Date

04/24/2024

Closing Date

5/8/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Isaac.Phelps@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Primary Physical Work Address

Division of Youth Services/Capital & Financial Services 4255 S. Knox Ct. Denver, CO. 80236

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies at the locations below.

Division of Youth Services: Capital & Financial Services Unit

Opt in below to receive text message updates on CDHS recruiting events!

CDHSCareers

About the Division of Youth Services: The Division of Youth Services (DYS) provides a continuum of residential and non-residential services that encompass juvenile detention, commitment, and parole. DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services. The Division operates numerous secure facilities that serve youth between the ages of 10 and 21, who are pre-adjudicated, sentenced, or committed. The Division also contracts with numerous private residential and non-residential service providers throughout the State. For pre-adjudicated youth, the Division is also responsible for the management and oversight of Colorado Youth Detention Continuum, a State-funded, locally administered program that provides services to youth at risk of further progressing into the juvenile justice system. In addition to residential programming, the Division administers juvenile parole services throughout the State which includes but is not limited to parole supervision through case management to ensure community safety.

We invite you to explore the DYS website and learn about the services provided to youth, families, and local communities in the State of Colorado at:https://www.colorado.gov/cdhs/dys

My Why

Opt in below to receive text message updates on CDHS recruiting events!

CDHSCareers

Description of Job

About the Unit:

The Financial Services Unit is charged with overseeing two major programs within the Division of Youth Services: 1. Finance & Policy Analysis: This program supports the programmatic needs of the Division by analyzing, formulating, presenting, implementing, executing, monitoring and/or reviewing all aspects of the Division’s budget/s. This program employs economic and fiscal analysis and practices to assess the impact of proposed legislation on the Division’s budget/s and/or operations. This program drafts and reviews budget requests and makes recommendations based on the analysis of the Division’s mission and structure, management, program priorities and funding, and legislative and regulatory mandates or constraints. This program also assesses and analyzes the political, social, and environmental climates and projections to formulate the Division’s future initiatives and directions in concert with Division effectiveness and efficiency standards. 2. Procurements and Contracts: This program supports the programmatic needs of the Division by negotiating, implementing, monitoring and managing contracts or interagency agreements to assure effective delivery of goods and services, including monitoring contract compliance and/or contract financial performance to verify contract terms, services to be provided, payment schedules and contract and/or payment process. This program supports the programmatic needs of the Division by administering contract compliance and performance requirements including prevailing industry practice for similar goods and services and evaluation overall vendor performance.

About this Position:

This position provides fiscal, budget, and contractual support and management which includes budgeting, expense tracking, budget balancing, monitoring, reporting, and managing all monies for assigned programs and funding lines. Position provides research and responses for audits, and ensures compliance with all applicable rules, policies, and guidance.

This position must independently use professional judgment and resources from a variety of areas to evaluate program needs compared with current funding levels and work with program managers to ensure alignment of available resources with prioritized programmatic needs. This position provides budgetary and financial support to all levels of division management, assists in their achievement of service goals and objectives at the least possible cost to the Division.

Summary of Duties:

Budget Development and Monitoring:

• Position is responsible for budget formulation, presentation, implementation, analysis, monitoring, and execution support for assigned appropriations and/or programs in the Division of Youth Services (DYS). Position uses specific policies, guidance, and tools to analyze, develop and implement program/division and organization unit plans and budgets. Position uses complex program data in the development of budgets.

• Position is responsible for analyzing and tracking assigned DYS appropriations, expenditures, contract expenditures, and personnel action requests to provide accurate, user-friendly monthly budget execution reports to DYS Finance Director, DYS program managers and DYS Directors. Position maintains staffing pattern spreadsheets to accurately project personal services budget allocations against actual costs. Position provides guidance and support to program staff managing independent budgets in the field.

• Position is responsible for identifying reporting inconsistencies and for developing standardized systems and methods to continuously improve budget projections for all levels of DYS management. Position utilizes program knowledge and knowledge of fiscal tools to evaluate and monitor annual budgets developed for operating, personal services, and other program expenses.

• Position is responsible for monitoring encumbrances within their assigned programmatic area, and for identifying and quantifying variances to recommend changes to encumbrance and/or contract documents while still meeting program and Division priorities.

• Position follows established policies, procedures, and best practices, to review all purchase requests to ensure adherence to program budget and fiscal guidelines, approves and assigns account codes, reviews, and approves expenditures and requests to move posted expenditures between funding sources, and provides necessary day-to-day fiscal guidance to program staff.

• Position is responsible for prioritizing budget expenditures to align with Division priorities. Spending projections and corresponding recommendations are highly influential to program spending decisions, are essential to daily operations of each program, and position may often be relied on to assist with decisions that forward the goal of appropriate and accurate spending between multiple program sources.

Program Staff Budget Support:

• Provide technical assistance, training and ongoing support to DYS managers, supervisors, and program staff on budget execution and basic budget principles and practices: Setting up a budget, tracking, reporting, and managing independent budgets, charts of accounts, appropriation and basic state fiscal rules, purchasing thresholds, P-Card re-allocations, tracking encumbrances, processing and submitting invoices, OIT purchasing policies and processes, and end of year processes.

• Position monitors and analyzes program spending patterns, meets with program managers and staff monthly to discuss and resolve budget issues. Position uses established procedures and tools to advise program managers and staff to ensure adherence with expense budgets, appropriation limitations, state fiscal rules, federal administrative guidance and other internal and external fiscal policy and procedure. Position identifies and reports issues that may reflect budget and revenue concerns, provides reliable guidance and solutions to ongoing budgetary challenges, and makes recommendations to managers and staff regarding budgetary concerns which includes making recommendations on approving/disapproving hiring requests as well as developing solutions to emerging and/or unexpected budget and fiscal problems.

Fiscal Impacts for Legislation, Decision Items, and Supplementals:

• Position assists Finance Director and senior managers in data analyses and budget development needed to respond to, justify and/or support State budget actions and requests including decision items, supplemental requests, fiscal note preparation, and other division projects, initiatives or change requests.

• Position prepares first draft fiscal note worksheets in accordance with DYS and CDHS fiscal note policy to ensure complete, accurate financial data is captured and advises Finance Director of potential fiscal impacts to DYS committed and/or detained youth populations and/or DYS staffing structures.

• Position monitors budget execution for all Special Bill appropriations in assigned programmatic area each fiscal year. Position is responsible for coordinating with program staff to advise fiscal requirements of Special Bills including contracting and FTE allocations, monitor spend down and report any under/over expenditure projections timely enough to respond appropriately via programmatic adjust or through a budget action request.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

The Colorado Constitution, Article XII, Section 13 requires that applicants for state classified government jobs be residents of Colorado.

Applicants must meet the minimum qualifications listed below to continue in the selection process for this position. Work experience must be specifically documented on your application. Do not use "see resume" or "see attached" statements on your application.

Minimum Qualifications:

Experience: Two (2) years of accounting, budget balancing, financial analysis or professional experience in any related field to work listed.

AND

Education: Graduation from an accredited college or university with a bachelor's degree in Statistics, Mathematics, Accounting, Juvenile or Criminal Justice, Criminology, Sociology, Economics, Political Science, Computer Science, Information Technology, Information Systems or a closely related field.

Substitutions:

• Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.

• Additional appropriate education will substitute for the required experience on a year-for-year basis.

• Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two years of the required experience.

Preferred Qualifications:

• Advanced proficiency in budget management

• Budgeting experience in a large public sector organization

• Ability to assemble financials from a variety of sources and organize data into compelling reports to obtain business objectives;

• Excellent reasoning, investigative, analytical, and problem solving ability

Highly Desirable Competencies:

• Ability to work under tight deadlines and be adaptable to changing assignments;

• Critical and analytical thinking skills

• Ability to take initiative to solve problems in an innovative manner;

• Strong attention to technical detail and accuracy;

• Ability to work effectively in both independent and team situations;

• Exceptional customer service and ability to develop and maintain professional relationships

• Exceptional verbal and written communication skills

• Highly organized

• Ability to present data to a wide-range of audiences

• Ability to analyze large amounts of Data and information

Conditions of Employment:

• Be a minimum of 21 years of age, with no felony convictions or history of domestic violence

• A pre-employment criminal background check will be conducted as part of the selection process as this position is deemed to have direct contact with vulnerable persons. Felony convictions, conviction of crimes of moral turpitude, or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide the CDHS Background Unit with an official disposition of any charges.

• Travel to meetings, site visits, trainings, and other DYS locations may be required.

• Continued employment is contingent upon successful completion of mandatory annual training in all subject areas.

• Post-hire an annual influenza vaccine is required unless an employee obtains a medical or religious beliefs exception.

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go tospb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.

Supplemental Information

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

The Assessment Process

For additional recruiting questions, please contact Isaac.Phelps@state.co.us.

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of theColorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planwww.copera.orgplus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplementedHealth Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHubstate employee discount program

• Employee Wellness program MotivateMe

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go tohttps://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER

Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

A condition of employment requires applicants to be 21 years of age or older. Do you meet this condition?

• Yes

• No

  02

  Please give an example of your experience with any kind of modeling or analysis that determines the need for staffing.

  03

  Please describe the qualities that you believe a budget manager should possess to be effective and successful.

  04

  Are you a Veteran who qualifies for Veteran's Preference Points? (If yes, you must attach a copy of your DD-214 form)

• Yes

• No

  05

  Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application

• Yes

• No

  06

  If you are a current or former State of Colorado employee, please list your employee number (starts with 997...) and/or the years that you were employed with the State:

  07

  Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

  08

  The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

• This information is available to me and I have read this information.

• I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

Apply

Please verify your email addressVerify Email