Job Information
State of Montana Administrative Assistant in Deer Lodge, Montana
ADMINISTRATIVE ASSISTANT – MENTAL HEALTH HEALTH SERVICES DIVISION– MONTANA STATE PRISON DEER LODGE, MT MISSION - *Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in the community the Montana Department of Corrections is the place for you! *JOB OVERVIEW – *This position is responsible for managing and coordinating the office operations for the Montana State Prison Health Services Mental Health Bureau. The incumbent manages the assigned workflow ensuring timely and accurate completion. * Duties include performing administrative and secretarial duties with wide latitude for exercising discretion and judgment. Evaluating the Bureau functions to improve efficiency and increase productivity. * Maintaining data logs in established software programs and produces statistical information upon request. Develops and maintains necessary filing system for Mental Health Bureau. Managing Division documents according to established office procedures and/or the state’s Records Management system. * Researching information needed to respond to correspondence when information is not readily available. Coordinating and scheduling meetings for Montana State Prison Mental Health Services Division. As well as other duties as assigned. The hourly rate of this position will increase by $1.50 per hour or 4% whichever is greater starting July 1, 2024 in accordance with HB13. *REQUIRED APPLICATION MATERIALS * /Applications submitted without required materials may not be considered./ * Resume * Cover Letter, * State of Montana Application * References Materials submitted but not requested may not be considered in the selection process. If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Background screens which may include criminal records check, child/patient/offender abuse registries, and reference checks will be conducted for this position. *BENEFITS * Employment with the state may qualify you to receive student loan forgiveness under PSLF. Look here to learn more and see if you may qualify! *NOTICES Prison Rape Elimination Act of 2003 - * Any person who has been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or any person who has been civilly or administratively adjusted to have engaged in the activity as described are not qualified for this position. *Tobacco Free - *Use of all tobacco products, including smokeless tobacco products and tobacco substitutes in Department of Corrections buildings, is prohibited. In secure care facilities possession of tobacco products is also prohibited. *The Montana Department of Corrections is an EOE/M/F/D/V/SO (Equal Opportunity Employer: Minority, Female, Disabled, Veteran, Sex). QUALIFICATIONS – *Associate degree in Office Administration or Secretarial Science or Executive Assistant, Public Administration, Human Resources, Business Administration and at least 3 years of job-related experience. Other combinations of education and experience will be considered on a case-by-case basis. Title: *Administrative Assistant * Location: *Deer Lodge Requisition ID: 24141404