Job Information
Union County College Receiving Technician in Cranford, New Jersey
Union County College is a public comprehensive community college providing quality, affordable, accessible educational programs that serve the greater Union County region. It is the oldest of New Jerseys 19 Associate Degree Colleges, serving both career-minded and transfer-oriented students since 1933. The College enrolls almost 30,000 credit, non-credit and continuing education students and is accredited by the Middle States Commission on Higher Education. Many programs lead to the Associate in Arts, Science and Applied Science degrees.
Campus: Cranford
General Description:
Under the direction of the Director of Facilities or designee, the Receiving Technician will provide all mailroom, shipping and receiving and courier services to the College Community on all campuses.
Characteristics, Duties and Responsibilities:
• Collects, sorts, post marks all College related outgoing mail.
• Receives, sorts and distributes all College incoming mail by campus, department and division.
• Processes and delivers all interoffice mail across all campuses and satellite locations.
• Provides courier service between all campuses and satellite locations.
• Transports furniture, equipment and supplies to and from various locations, as assigned by Supervisor.
• Determines best method and mode of shipment for all outgoing mail to meet College requirements.
• Completes necessary shipping forms and documents, shipping labels and calculates shipping costs. Works with departments and divisions to use most cost-effective shipment method that meets their needs.
• Maintains knowledge of United States Postal Service, United Parcel Service and Federal Express guidelines and standards.
• Takes physical possession of all incoming shipments, rejects damaged items and identifies shortages and overages. Unpacks and examines/inspects goods.
• Reconciles shipment documents, packing lists, bills of lading, delivery receipts, against internal purchase orders. Verifies completeness of deliveries.
• Identifies all relevant data for fixed asset and grant inventory management. Physically tags all items that meet criteria.
• Possesses knowledge of Microsoft Outlook, Word and Excel for email and data entry requirements.
• Works with Accounts Payable to meet fixed asset and grant inventory deadlines. Identifies any fixed asset and grant inventory management discrepancies and notifies Supervisor.
• Receives deliveries against purchase orders in Ellucian education enterprise software.
• Maintains knowledge of and understanding of Colleague System to input Accounts Payable transactions and to solve problems within the system.
• Communicates effectively with college personnel to execute delivery of items as requested.
• Provides customer service to the college community by responding to general inquiries and addressing concerns and complaints in a professional and courteous manner.
• Maintains logs for incoming shipments and courier service deliveries.
• Updates faculty & staff mailboxes at all campuses for new hires, moves and terminations.
• May work with Printing Services to: process paper and printing orders, maintain paper supply inventories and stock college copier supplies as time permits.
• Distributes college issued office supplies stock, communicates with Supervisor to replenish stock.
Education Requirements:
High School Diploma required.
Experience:
N/A
Competencies and Skills Required:
N/A
Physical Demands and Work Environment:
• This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
• Some physical effort required; however, the employee must occasionally lift and/or move up to 50 pounds.
• No or very limited exposure to physical risk.
• Some travel required.
Union County College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services. Union County College is an EEO/AAP Employer/Protected Veteran/Disabled Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. Union County College offers a competitive compensation package and salaries that are commensurate with experience and qualifications. The following benefits are also provided: Medical benefits and pension plan offered through the State of NJ; Dental and vision benefits; Vacation days based on accrual system; Ten paid holidays and three floating holidays that are determined by the College; Tuition remission for employee, spouse, and eligible children for credit and non-credit courses; and Tuition reimbursement for approved degree programs at an accredited college or university.