Job Information
ATKINSON CONSTRUCTION Project Administrator in Costa Mesa, California
Atkinson So. California
Responsibilities
Assist with trade/craft payroll processing, collection of timecards and coding. Work with the Payroll Team on adjustment checks, pay increases, terminations, and per diem packages.
Process field new hires at the jobsite (Dispatch via appropriate Union Hall, arrange first day paperwork, drug testing, and safety training).
Review Certified Payroll from Subcontractors, manage late certified payroll and resolve delinquent or missing items directly with Subcontractors.
Certify and Submit Atkinson certified payroll to the Owner and DIR. Submit and track additional paperwork as required (union status letters, tax withholdings, fringe benefit statements etc).
Process Purchase Orders and pay project invoices within 30 days of receipt - 3-way match, batching and coding. Statement reconciliation. New vendor setup.
Assist with monthly pay application (invoice to Owner, Subcontractor payments, lien waiver collection and tracking).
Create, update and maintain various reports and tracking spreadsheets
Document Control (Scanning/Uploading documents)
Create billing packages with backup for change order work for reimbursement by Owner
Insurance certificate tracking
Small Business Tracking
Job site Equipment and Inventory control
General office management
Relationship management with Suppliers, Subcontractors and Clients.
Maintain and order office supplies
Other duties as assigned
Qualifications
College Degree is preferred.
1 -3 Years of administration/accounting experience. Experience working on large scale construction projects in a similar role is a plus.
Demonstrated experience in billing, document control, and purchasing
Commitment to maintaining data accuracy and timeliness in processing and delivery. Attention to detail is a must.
Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately
Proficient in Microsoft Office, specifically MS Excel and MS Word .
Experience in Textura, SAP, LCP Tracker or Coupa a plus.
Able to work well with others, take direction, and work independently.
Must be willing to travel to Southern California for trainings and meetings.
Atkinson offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefit package that includes health benefits (medical and dental plans), paid time off (vacation, sick and holiday), financial benefits (retirement plan with both match and annual company contribution, life insurance, short and long term disability, and commuter benefits). Additional benefits include fitness reimbursement, healthcare and dependent care pre-tax spending plans, tuition reimbursement, back-up daycare and family support benefits, EAP, work life assistance and a holiday contribution program. Base salaries will be determined by factors such as geographic location, education, skills, experience, and market considerations. For this role the base salary range is $ 15.50 - $70.00 an hour .
#LI-NP1
Founded in 1926, Atkinson Construction is one of the most experienced and diverse civil contractors in the United States. Recognized for excellence in constructing highly-engineered and complex projects, Atkinson provides sophisticated and innovative heavy civil solutions for clients across the country.
Atkinson is a wholly-owned subsidiary of Clark Construction Group.
Equal Opportunity Employer
Clark Construction Group, LLC (and its subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark promotes a drug-free workplace.
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA). The Know Your Rights poster is available here: Know Your Rights (eeoc.gov) (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf) and the Pay Transparency policy is available here: Pay Transparency Nondiscrimination (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf) .
Clark is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please e-mail leaveofabsence@clarkconstruction.com or call (800) 655-1330 and let us know the nature of your request and your contact information.
Authorization to Work
Applicants must be currently authorized to work in the US on a full time basis in order to be considered.