Job Information
University of Miami College of A&S - Sr. Program Coordinator in Coral Gables, Florida
Current Employees:
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The Senior Program Coordinator provides administrative support to faculty and acts as a liaison between faculty, students, and other Universities. This position assists in the development, monitoring, and reporting of departmental budgets.
DEPARTMENT SPECIFIC DUTIES
The College of Arts and Sciences is interested in hiring a Sr. Program Coordinator who will provide administrative support for the Graduate Programs under several assigned departments. In addition to the core responsibilities above, the Sr. Program Coordinator will also be responsible for the following:
This position will support the graduate programs for several assigned departments in the College of Arts & Sciences.
Position works under the guidance of the Director Graduate Studies (DGS) and Associate Director, Finance.
Graduate Program:
Responsible for coordinating and expediting the flow of graduate student applications, including verification of required documentation and preparing report on prospective candidates for final review by the Graduate Committee for recommendation for admittance.
Coordinates scheduling and registration for graduate program.
Responsible for graduate students financial and human resource related matters including but not limited to, compensation for teaching assistants and funding support to present at national/international conferences.
Prepares pre- and post-travel of graduate students for approval and reimbursement.
Formulates and ensures payment of salary, stipend or scholarship to all graduate students as directed by adviser, principal investigator, or Directors.
Coordinates recruitment and graduation events as requested.
Track scholarship, fellowship, and award spending for programs.
Prepares budget projections for scholarly and professional support.
Monitors financial reports for graduate program including TA stipends, travel expenses, and general graduate program expenditures. May assist with the reconciliation of other departmental accounts (gift accounts, speakers accounts, etc.).
Prepares progress reports on the individual graduate students academic standing in the program and ensures the confidentiality of such reports on file.
Coordinates the fall new graduate student orientation/symposium.
Serves as the liaison to A&S Graduate Program Office and University’s Graduate School confirming that all requirements are being met and ready for submission to candidacy for masters or doctoral degrees.
Prepares and maintains reports on graduate curriculum enrollment trends.
Supervises the update of the departments graduate program brochures and information packet.
Maintains departmental academic files for graduate students.
Education:
- High school diploma or equivalent
Experience:
- Minimum 3 years of relevant experience. Any relevant education, certifications and/or work experience may be considered.
Knowledge, Skills and Attitudes:
Skill in completing assignments accurately and with attention to detail.
Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
Ability to process and handle confidential information with discretion.
Ability to work evenings, nights, and weekends as necessary.
Commitment to the University’s core values.
Ability to work independently and/or in a collaborative environment.
Proficiency in computer software (i.e. Microsoft Office).
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
A6
The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.
The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
Transforming lives
With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.
The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.