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University of Miami Assistant Director, Admissions - Frost School of Music in Coral Gables, Florida

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf) .

Are you passionate about nurturing the next generation of musical talent? We're seeking an Assistant Director of Admission to help shape the future of our renowned institution.

In this dynamic role, you'll work alongside our Director to manage the ins and outs of our application process for both graduate and undergraduate programs. From coordinating international admissions to assisting with recruitment events, you'll play a pivotal role in shaping our diverse student body.

If you're a detail-oriented individual with a love for music and a knack for organization, this could be the perfect opportunity for you. Plus, with opportunities for travel and interaction with prospective students and faculty, every day brings new excitement and challenges.

The Assistant Director of Admissions at the Phillip & Patricia Frost School of Music reports directly to the Admissions Director. This role plays a crucial role in supporting the admissions and recruitment endeavors for both undergraduate and graduate programs at the Frost School of Music.

Responsibilities:

  • Manages, in conjunction with the Director, the day-to-day activities related to processing graduate and undergraduate applications

  • Participate in and coordinate international admission efforts

  • Assist in coordinating the undergraduate/graduate admission process

  • Assist with recruitment and yield programs and activities

  • Assist with annual and one-off updates to the admissions website and recruitment materials

  • Help manage and compile annual changes and updates to admissions system (CaneLink, Slideroom, Slate) including such things as Graduate Checklist, Slideroom/Slate reports and queue management flow.

  • Compile and analyze new data and make recommendations as needed to assist in admission efforts

  • Stay informed of recruitment goals and strategies

  • Travel as needed to high schools/college fairs/regional auditions/conventions/summer camps

  • Reconcile problem files

  • Maintain electronic and paper records from initial contact to matriculation

  • Notify applicants of confirmed audition dates/times/locations

  • Merge and mail all prescreen/audition results

  • Assist in preparation of audition day materials/schedules for applicants

  • Manages, in conjunction with the Director, the prescreening/online audition process

  • Contributes information and ideas related to the general admissions/auditions/recruitment process

  • Coordinates the activities of work-study students

  • Reply to correspondences, phone calls and emails from prospective applicants and their parents, and faculty

  • Counsel prospective students, applicants and their families through the application/audition process

  • Interact with faculty as needed; providing relevant information about applicants, processes, and requirements

  • Assist the Director of Admissions Recruitment as needed

  • Schedule visits for individuals/groups and give tours as needed

  • Attend admission meetings in the Director’s absence

  • Reports to the Director of Admissions on a daily basis

  • Other responsibilities as needed

Minimum Requirements:

  • Bachelor’s degree (music preferred, but not required)

  • Minimum 3 years of experience in relevant field. Any relevant education, certifications and/or work experience may be considered

  • Strong computer competency required including proficiency in Word and Excel; CaneLink experience is a plus

  • Comfort with the Internet and web based communication

  • Willingness to learn new software and to develop new skills as required

  • Excellent oral and written communication skills

  • Strong interpersonal skills and professionalism and exceptional dedication to customer service

  • Ability to work in a fast-paced, deadline-driven environment

  • Great organizational and time management skills with attention to detail

    The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A7

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming lives

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

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