Student Veterans of America Jobs

Job ID 12452 Location Case Main Campus Full/Part Time Full-Time Regular/Temporary Regular Job Description POSITION OBJECTIVE The Director of Administrative Operations is responsible for the management of the overall finance and business operations for the Department of Molecular Biology and Microbiology, Center for AIDS Research, and the NIDA Center for Excellence. These activities include supporting the development of the Department's strategic objective with the chair and the department's faculty, translating the plan into a business plan, financial /grants management and operations, human resources management, education program fiscal oversight and general department operations. The director will also have the responsibility for organizing complex tasks and providing leadership, advice and guidance regarding financial and administrative policies and procedures. The administrative director's responsibilities are directly related to the vision of the School of Medicine and therefore, this position will also report to the Associate Dean for Operations and function as a part of the School of Medicine Administrative Operations team as directed by the Office of Finance and Planning. ESSENTIAL FUNCTIONS Financial Management: Plan departmental budget needs by analyzing program plans on both a short and long-range basis by considering past requirements and expenditures and present program plan. Develop the annual operating and tuition return budget, approximately $2 million in expenses. Responsible for all aspects of fiscal management, including prospective analysis of funding sources, faculty recruitment and start-up packages, endowments and development of pro-forma financial statements. Review analysis of staffing expenses, non-salary expense projections and annual funding to provide an opportunity for the faculty to effectively manage their individual research programs. Responsible for effort certification and year-end close. Conduct regular audits of expenditures from all funded and unfunded sources to assure compliance and to safeguard University resources. (20%) Sponsored Programs: Provide day-to-day administrative leadership for all aspects of the 7 million in sponsored research operations for the department. This includes pre-award processing, budget preparation, grant submission, post-award grant management and financial operations. Assure faculty fulfillment of all obligations and responsibilities in sponsored research including complete compliance with all applicable federal and state regulations and laws. Collaborate with the chair and faculty in order to enhance sponsored research grant programs. Ensure monthly financial reports for individual faculty with research grants and/or programs are accurate and distributed to the faculty. Develop and negotiate contracts and budgets with non-federal sponsors for proposed research grants. Assist the chair and faculty with commercial ventures and their relationships to the university and the School of Medicine. (15%) Strategic Operations: Provide financial and administrative leadership to the department working closely with the chair to implement the strategic goals and objectives of the department consistent with the long-term plan of the School of Medicine. This would include participation in the strategic planning for the department, overseeing the fiscal health of the department across all missions, development and monitoring of the 3 to 5 year financial plan, monitoring progress towards goals and ensuring the efficient operations of the department. (15%) Supervision/Administrative Operations: Hire, train and supervise activities of departmental support staff, providing policy direction and regular performance management. Conduct periodic meetings with direct reports and other members of the department's support team to review changes in funding, policies and procedures and to discuss