Job Information
Apidel Technologies Administrative Assistant in Cincinnati, Ohio
Job Description
- Real Estate Lease Administration contractor with experience providing general and executive level administrative support as well as lease administration services in a productive working environment.
- Includes lease administrator responsibility for performing day-to-day activities related to lease abstraction and data management in Real Estate Management (REM) tool.
- They will also collaborate with the Real Estate team and other departments to complete administration support projects as needed.
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*Minimum Position Qualifications: *
- Experience in Retail Commercial Real Estate
- Experience in Real Estate Lease Administration or Property Management Administration
- Strong interpersonal skills and experience collaborating with others.
- Demonstrated ability to quickly learn and understand highly technical documents, concepts, and terms.
- Proficient in Microsoft Office.
- Strong oral and written communication skills; ability to create and present information.
- Highly organized and proficient at multi-tasking.
- Demonstrate ability to effectively collaborate to achieve objectives.
- Ability to work with internal/external customers and vendors in a professional manner.
- Excellent initiative and follow-through skills.
- Ability to handle sensitive information with a high degree of confidentiality.
- Strong analytical and problem-solving skills.
- Must be self-motivated and can be productive and efficient independently.
Prompt and regular attendance
*Desired Job Experience: *
- Experience successfully providing technical & executive level administrative support in a productive working environment.
- Understanding of basic commercial real estate industry terminology.
- Understanding of basic legal document types and terminology.
- Experience working with real estate related legal documents.
- Experience working with legal contracts, understanding and interpreting legal clauses and critical dates
- Strong independent work ethic
- Strong attendance and on-time record
- Experience or strong adaptation to technology databases. Some systems include: Custom databases, Digital Repositories, Oracle, Site Folio, Business Objects, I-payables, Vendor Payables, Business Objects
- Paralegal experience a plus
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Key Responsibilities
- Provide general support to the Real Estate Department including file management, word processing, coordinating intra-office and external correspondence, intake lease administration mail, drafting of legal notices and coordination for follow-up action.
- Document Management through organization, tracking & monitoring original, hard and digital file repositories.
- Perform lease data audits through both manual and automated data analysis and review against digital systems to ensure quality.
- Interpret and abstract critical legal documents, terms and clauses in accordance with project needs, legal requests, tasks or needs.
- Manage data input into Real Estate Management software and/or future property records database in accordance with the Company's data governance standards and protocols.
- Collaborate with the Real Estate team and other departments following best practices & policies for lease administration.
- Administrative portfolio management.?
- Partner with internal and external stakeholders for Real Estate Accounting, Property Management, onsite and offsite file management, lease abstraction