Job Information
MyFlorida ADMINISTRATIVE ASSISTANT I - 55011739 in CHIPLEY, Florida
ADMINISTRATIVE ASSISTANT I - 55011739
Date: Sep 18, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 837753
Agency: Department of Transportation
Working Title: ADMINISTRATIVE ASSISTANT I - 55011739
Pay Plan: Career Service
Position Number: 55011739
Salary: $42,934.61 - $55,562.43
Posting Closing Date: 09/25/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
352 / Roadway Design
OPEN COMPETITIVE
CAREER SERVICE
CONTACT PERSON: Aixa Corbitt
CONTACT PHONE NUMBER: 850-330-1458
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
Generous vacation and sick leave
10 paid holidays a year
Career advancement opportunities
Tuition waiver for public college courses
Training opportunities
Flexible work schedules and telework (for designated positions)
Employee Assistance Program (EAP)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Researches, prepares and maintains specific spreadsheets/databases to include Work Program candidate projects, Long List consultants, Consultant Contract Funding Residuals, Consultant Firm Directory and any other special assignments as requested by the Design Project Managers. Provides copies to the District Design Engineer (DDE), the District Consultant Project Management Engineer (DCPME), the Assistant Design Engineers, and the Project Managers (PM). Serves as the District's Electronic Review and Comment (ECR) System Administrator.
Reviews, evaluates and processes financial documents/ invoices for all Design contracts submitted by consultants for services utilizing the Contract Invoicing Transmittal System (CITS) and paper invoicing. This includes consultation with the appropriate PM and ensuring invoices comply with the method of compensation outlined by contract. Serves as the point of contact for consultants, PM's, Professional Services and Financial Services offices for invoicing issues. Communicates with and educates consultants on the invoice process according to procedure. Responsible for adhering to the provisions and requirements of Section 215.422, Florida Statutes; related State Comptroller's rules and Department of Transportation's invoice processing and warrant distribution procedures.
Assists the Design Project Managers in conducting daily office activities and functions. This will include assisting, as necessary, as entry assistant for the Employee Performance System (EPS). Manages calendars for the DCPME & PM team by creating, rescheduling and cancelling meetings to avoid scheduling conflicts. Serves as delegate for the DCPME and PMs in the Florida Department of Transportation (FDOT) Customer Service Portal system. Assists with correspondence and subject matters. Prepares, types, distributes technical, project specific, and general correspondence. Assists all sections in the Design Department with travel authorization/reimbursement, filing, copying, telephone switchboard, purchasing, incoming and outgoing mail etc. Assists the DCPME/DDE with personnel packages as needed and is required to pull requisitions from the People First system. Submits New User and Access Change requests in AARF for consultants to access necessary FDOT information when a contract is awarded.
Serves as District Resolution Tracking System (RTS) Errors and Omissions (E&O) Delegate. Obtaining, scanning and inputting the required documentation required by procedure from Construction and Production staff. After ensuring that each step is complete as required by procedure, produce a monthly executive summary for the DDE, the DCPME, the District Construction Engineer (DCE), and the E&O Administrator. Attends meetings on behalf of the DCPME and reports the results of the meeting. Trains new users as required.
Enters and ensures approval of the interim and final grades in the Procurement Services Consultant Evaluation System for the General Engineering Consultant (GEC) prior to the monthly Production Meeting.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of administrative principles and practices. Ability to collect data and prepared correspondence relating to administrative functions such as human resources, purchasing or report writing. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to establish and maintain effective working relationships with others. Skill in written and verbal communication. Skill in reading, interpreting, communicating applicable rules, regulations, policies and procedures.
MINIMUM QUALIFICATIONS: An associate's degree from an accredited college or university. Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
CHIPLEY, FL, US, 32428
Nearest Major Market:Panama City