Job Information
The University of Chicago Operations Administrator - JR24525-3800 in Chicago, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11872026 Department
AI Institute on the Formation of Knowledge
About the Department
The mission of the Institute on the Formation of Knowledge (IFK) is to better understand the process of knowledge formation and transmittal, from antiquity to the present day, to explore how these histories and cultures frame our contemporary world, and to further dialog about the forces shaping knowledge through research, teaching, and public discourse. Since 2015, the IFK has worked to dissolve the silos of thought between fields of study, and between academics and the public, to provide key insights into today\'s most urgent issues.
As an intellectual destination, the Institute brings together distinguished scholars from the humanities, social sciences, biological and physical sciences, divinity, law, business and public policy, to research questions with global impact. The Institute funds faculty, postdoctoral, and graduate research projects, teaches graduate and undergraduate courses, as well as classes for the public in partnership with the University of Chicago Graham School, hosts visiting faculty and researchers, publishes KNOW: A Journal on the Formation of Knowledge, and organizes events such as a biweekly workshop series cutting across academic divisions, high profile speakers and conversations, international conferences, and other special events.
The Institute is launching a new center to explore the many intellectual legacies of the work of University of Chicago philosopher, classicist, and human rights advocate Richard McKeon. The Institute\'s mission of investigating the formation of knowledge across disciplinary lines, positions it as the natural home for McKeon\'s investigation into systems of knowledge organization and the premise that different and even conflicting ideas can coexist in intellectual thought and debate. Plans for initial programs include preeminent faculty fellowships, faculty grants for research and course development, public events, scholarly seminars, student engagement and support for a growing roster of courses.
Job Summary
The Institute on the Formation of Knowledge is looking for a creative, self-driven, and responsible individual to join our team as Operations Administrator. The ideal candidate will desire professional growth in higher education administration, possess a positive, collaborative, can-do attitude, and a commitment to service and the mission of the unit and the University. This position offers the opportunity to interact with faculty and students from across the University, engage with a wide range of intellectual issues, and build a suite of administrative skills, working with a dynamic and experienced team.
The Operations Administrator will manage the daily business of IFK and the McKeon Center, focusing on finance, events, human resources, course administration, and support services. The Operations Administrator will provide professional support and solve straightforward problems for a broad range of business operation and academic initiatives, and may develop and implement office procedures and policies to ensure compliance. Building knowledge of the organization, its processes and customers, the Operations Administrator will analyze possible solutions using standard procedures, receiving a moderate level of guidance and direction from supervisors.
Responsibilities
Provides administrative support to the daily operations of the IFK and the McKeon Center, performing routine and complex assignments in the areas of finance, events, human resources, and support services.
Manages Institute facilities and support services such as supplies, equipment, vendor contracts, calendar management, room reservations, expense management, mail, travel logistics, etc.
Finance - tracks program costs and grant allocations, oversees processes related to procurement and payment of invoices, monitoring and reconciling accounts, and other financial support. May help to prepare and monitor the budget.
Events - assists in coordinating events, including reserving space and hotel rooms, catering, transportation, speaker communications, setup and breakdown, audio/visual equipment, registration and tracking attendees, working with vendors, and preparing support materials.
Human Resources - initiates hiring process and administers tasks in UChicago\'s HR and appointment systems, related to fellows, visitors, staff, and student staff, which may include processing of payroll; assists with academic and staff searches, including onboarding and offboarding as well as training and project management of student interns.
Course Administration - manages course data and registration, supports cross-listings.
Creates, edits, and proofs communications, and may prepare information or presentation decks for meetings with internal and external stakeholders.
Interacts with faculty, researchers and staff for committee work or information.
Coordinates special projects as directed by Institute leadership.
Assists in the monitoring of the various financial and budgetary activities, including vendo