Job Information
City of Chicago CLERK IV - ADMINISTRATION in Chicago, Illinois
Description:
BID/JOB ANNOUNCEMENT
CLERK IV - ADMINISTRATION
CHICAGO PUBLIC LIBRARY
Number of Positions: 1
Starting Salary: $ 48,960
This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
1. Check the box on your profile titled “Currently employed by the City of Chicago”
2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
ESSENTIAL DUTIES
Under supervision, responsible for ordering, ensuring delivery and payment for library materials, goods and services for the Chicago Public Library. Verify the accuracy of vendor shipments, packing lists, quotes, requisitions, invoices and statements and correct errors if needed. Prepare correspondence, distribution lists, renewal summaries and statistical reports using Microsoft Office 365 Suite including, Excel, Word, and SharePoint. Work across multiple electronic systems (i.e. Integrated Library System, Shelf Life, Financial Management Purchasing System, vendor websites) to maintain records related to purchasing, claiming, receipt and payment. Research and resolve payment and billing discrepancies with vendors. Respond to questions and concerns expressed by ordering agencies and other City of Chicago Departments. Submit claims for newspapers, magazines, and other library materials to vendors. Assist with special projects. Attend meetings, workshops, and training courses as assigned. Perform related duties as required.
LOCATION: Harold Washington Library Center
DAYS OFF: Two days per week
SHIFT: Monday- Friday 8:30am-4:30pm
HOURS: 37.5 hours per week to be scheduled during normal unit
THIS POSITION IS IN THE CAREER SERVICE
Qualifications:
Two years of progressively responsible clerical experience, or an equivalent combination of training and experience.
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Education & Employment Verification- Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable.
SELECTION REQUIREMENTS
This position requires applicants to complete an interview and written test / skills assessment. Test results will be sent out by the Department of Human Resources after test results have been analyzed and compiled. Bid candidate(s) receiving a passing score on the test and possessing the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement.
Preference will be given to candidates possessing the following:
Proficient using Microsoft Excel
Experience using ILS
City of Chicago’s Financial Management and Purchasing System (FMPS)
Public library experience
Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applicants will be accepted.
Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.
If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation request.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago
Brandon Johnson, Mayor
Applications for this position will be accepted until 11:59pm on 5/19/2024