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Job Information

The University of Chicago Assistant Director, Post-Award Administration - JR25126-3800 in Chicago, Illinois

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11826151 Department

BSD ADM - Research Administration

About the Department

The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research Administration Office plays a pivotal role in supporting and facilitating the faculty who conduct research.

Job Summary

The Assistant Director of Post-Award is a crucial role responsible for overseeing the effective management of post-award activities for sponsored research projects within the Biological Sciences Division. This position involves providing mentorship and training opportunities to a team of post-award administrators, implementing policies and standard operating procedures, optimizing post-award processes, as well as providing guidance and expertise to faculty, staff and administrators on post-award matters.

Responsibilities

Leadership:

  • Reporting to the Director of Post-Award, the Assistant Director will supervise and lead a team of post-award administrators, ensuring effective coordination and collaboration within the team.
  • Provide mentorship, guidance, and professional development opportunities for team members.
  • Set performance expectations, conduct regular evaluations, and provide constructive feedback.

Implementation:

  • Work with the Director of Post-Award to implement post-award policies and standard operating procedures in alignment with institutional guidelines and federal regulations.
  • Regularly review and update policies to ensure compliance with evolving regulations and best practices.
  • Identify opportunities for process improvement and streamline and optimize post-award processes to enhance efficiency and effectiveness.

Support & Advocacy:

  • Offer expertise and support to help navigate complex grant scenarios where guidance and advocacy is needed.
  • Review reporting to provide oversight and identify potential issues and propose solutions.
  • Advocate for the Division\'s post-award needs within and outside the institution.
  • Engage with funding agencies and other stakeholders to represent the Division\'s interests.

Training Initiatives:

  • Work with the Director of Post-Award to develop and deliver training programs on post-award processes, policies, and compliance requirements.
  • Stay informed about changes in regulations and disseminate relevant information to the post-award team.
  • Stay current with industry best practices and incorporate them into training modules.
  • Remains current with agency and regulatory changes. Plans for department/unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
  • Manages employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.
  • Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

  • Master\'s degree in finance, business administration, or a related field strongly preferred.

Experience:

  • Extensive experience in research administration, wit a focus on post-award management strongly preferred.

Preferred Competencies

  • Strong knowledge of federal regulations and compliance requirements related to sponsored research (e.g., Uniform Guidance, FAR).
  • Previous experience in a leadership or managerial role.
  • Excellent communication, interpersonal, and problem-solving skills.
  • Proficiency in financial management and reporting software.
  • Ability to work collaboratively and provide exceptional customer service.
  • Commitment to the University of Chicago\'s mission and values.

Working Conditions

  • Office Environment.

Application Documents

  • Resume (required)
  • Cover Letter (preferred)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial

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