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Job Information

Martin's Famous Pastry Shoppe, Inc. Deposit and Payment Posting Representative I in Chambersburg, Pennsylvania

Deposit and Payment Posting Representative I

City Chambersburg

State/Territory Pennsylvania

Work Schedule

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Job Brief

Join our Accounts Receivable team!

Come join our team as a Deposit and Payment Posting Representative I! We started with pastries handmade by Lois and Lloyd Martin inside of a garage and we have boomed into a multi-facility company where our many products are produced by machines and shipped domestically and internationally. Talk about a rich history and exciting future! As an employer of choice we offer physical, emotional, financial and professional benefits including 401k, disability insurance and paid holidays.

Summary: As a member of the Martin's Family, the Deposit and Payment Posting Representative I's primary responsibility involves timely and accurate depositing and posting of customer, company route, wholesaler and all subsidiary company payments by performing the following:

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

  • Deposit and Cash Posting:

  • Obtains bank information for electronic fund transfers ( ACH transactions and bank wires ) .

  • Researches and codes checks to appropriate customer, wholesaler or local route and all subsidiary companies.

  • Deposits, bar codes, scans and post checks to appropriate system.

  • Posts checks, cash, credit cards and ACH transactions to appropriate accounts.

  • Assists in interpreting and resolving posting discrepancies.

  • Reconciles payments posted against scanned payments and deposits, making adjustments or corrections as necessary .

  • Finalizes donation process .

  • Calls and e mails correspondence to customers to process donations.

  • Makes donation collection calls.

  • Coo rdinates with s ales team to ensure delivery.

  • Prepares credit card and ACH draft transactions via third party processor.

  • Maintains data integrity.

  • Maintains electronic files in accordance with standard file naming convention.

  • Manages high volume email account containing remittance and payment details.

  • Reconciles daily deposits to multiple accounts.

  • Ensures deposit and payment posting process is performed consistently .

  • Serves as backup for other AR positions .

    Supervisory Responsibilities:

    This job has no supervisory responsibilities.

    Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Education and/or Experience:

  • High School Diploma or GED;

  • Associate’s degree (A. A.) or equivalent from two-year College or technical school; or

  • Three to twelve months related experience and/or training in a general accounting environment ; or

  • Equivalent combination of education and experience.

    Language Skills:

    Ability to read and comprehend instructions, correspondence and memos. Ability to write correspondence. Ability to effectively present and communicate information in one-on-one and small group situations to customers, clients and other employees of the organization.

    Mathematical Skills:

    Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

    Reasoning Ability:

    Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to identify and solve problems using variables in standardized situations. Ability to multitask and navigate multiple systems.

    Computer Skills:

  • Knowledge of accounting software and Microsoft Excel software a plus.

  • Ability to type required.

  • Ability to operate 10-key calculator keypad required.

    Other Knowledge, Skills and Abilities:

  • Ability to prioritize multiple tasks.

  • Self-motivated, ability to work independently .

  • Works well in team environment.

  • High attention to detail.

  • Organizational skills.

    Physical Demands:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this j ob, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds.

    Work Environment:

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    The noise level in the wo rk environment is usually moderate .

    We are an Equal Opportunity Employer (EEO)