Job Information
Xylem Invoice to Pay Analyst in Calamba, Philippines
• Work as a point of contact for the business and external service provider for Invoice to Pay (I2P) processing
• Provide functional support and training to various end-users as it relates to invoice processing and payment, including preparing Standard Operating Procedures (SOP).
• Serve as interface with external service provider for escalation and problem resolution pertaining to Purchase Orders, Goods/Services Receiving and Invoicing to ensure timely and accurate supplier payments
• Support I2P GBS Leadership in problem solving and fact-finding analysis
• Provide local and regional support to end-users on finance policies and procedures
• Serve as central request point for guidance and assistance regarding supplier additions and/or updates to the Vendor Data Master
• Conduct user acceptance testing for system upgrades and changes
• Support month end close activities, as needed
• Partner with key stakeholders by translating feedback into process improvement recommendations
• Serve as change agent as new technologies and processes are introduced
• Providing ad-hoc reporting for leadership, effectively communicating with our business partners and participating in special or cross-functional projects.
• Assist with providing requested information for internal and external auditors
• Individual may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work period’s, or otherwise to balance the workload.
• Manage the full accounts payable cycle from receipt of invoices to payment; including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system.
• Process employee expense reports, including verification of receipts and coding.
• Prepares payment proposal, batch check runs, wire transfers, and ACH transactions.
• Responsible for monthly accounts payable journal entries and balance sheet reconciliations.
• Ensure all accounts payable policies and procedures are adhered to including travel and related expenses, vendor approval and invoice processing.
• Responsible for SOX and other compliance and reporting.
• Responsible for archiving and record retention of all I2P documents.
• Manage vendor relations and build effective partnerships.
• Assist team with gathering support for all audits, including pulling documentation.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Assist in ad hoc projects as needed.