Job Information
MyFlorida ADMINISTRATIVE ASSISTANT I - 64030803 1 1 in BUSHNELL, Florida
ADMINISTRATIVE ASSISTANT I - 64030803 1 1
Date: Sep 16, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 837581
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT I - 64030803 1 1
Pay Plan: Career Service
Position Number: 64030803
Salary: $35,000-$38,000 annually dependent on experience and qualifications..
Posting Closing Date: 09/19/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Open Competitive
Your Specific Responsibilities:
This incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Sumter County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work.
Approves purchasing card charges in the WORKS as an Accountant within established time frames. Receives and verifies vendor warrants and mails to vendor. Processes invoices for payment through My Florida Market Place (MFMP) and Florida Accounting Information Resources (FLAIR) for payment. Match Vouchers in AXIOM with backup documentation and submit audited Vouchers to Voucher Packet Submission. Processes Medicaid Reimbursements to the State Pharmacy, Processes Insufficient Funds Letters and tracks progress. Completes Record Disposition paperwork for the Business Office. Performs quarterly change fund audits. Backup for Quarterly Pharmaceutical Inventory. Performs Quarterly Vital Statistics Reviews.
Monitors Florida PALM for outstanding transactions; electronic funds transfers and credit card transactions. Codes and inputs revenue into FLAIR using Transaction 30 with no more than three (3) errors per month. Backup preparer for local clearing fund deposits.
Processes Journal Transfers (JT) to reimburse State Pharmacy for funds received for pharmaceuticals and devices procured through Bureau of Public Health Pharmacy (BPHP). Prepares insufficient funds letters and maintains insufficient funds log.
Processes incoming/outgoing mail; stamps all mail with received date stamp and gives to appropriate staff member/department head when needed
Verifies that checks received on mail in log were deposited into local clearing account.
Performs other duties as assigned by supervisor.
Required Knowledge, Skills, and Abilities:
• Knowledge of general office procedures and practices.
• Knowledge of numbers, their operations, and interrelationships including one or more of the following: arithmetic, algebra, geometry, calculus, statistics, and their applications.
• Understanding written sentences and paragraphs in work related documents.
• Knowing how to find information and identifying essential information.
• Identifying the nature of problems.
• Observing and evaluating the outcomes of a problem solution to identify lessons learned or redirect efforts.
• Knowledge of administrative and clerical procedures and systems.
• Talking to others to effectively convey information
• Identifying the things that must be changed to achieve a goal.
• Communicating effectively with others in writing as indicated by the needs of the audience.
• Ability to prepare reports and correspondence.
• Ability to plan, organize and coordinate work activities
• Ability to follow instructions
• Ability to review data for accuracy and completeness
• Ability to establish and maintain effective working relationships with others.
Qualifications:
Minimum -
Valid Florida Driver’s License
At least 1 year cash handling experience
At least 1 year experience working in a business or health care setting
Preferred -
One year experience working with Purchasing Card WORKS, FLAIR, MyFloridaMarketPlace (MFMP)
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Florida Department of Health in Sumter County
415 E. Noble Ave., Bushnell, FL 33513
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
BUSHNELL, FL, US, 33513
Nearest Major Market:Orlando