Job Information
Fordham University Executive Secretary (LVL 5) in Bronx, New York
About Fordham:
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Department: St Edmund Campion Institute
Campus: Rose Hill (RH) - Bronx
Position Summary:
Reporting to the Director of Prestigious Programs, the Executive Secretary provides administrative support for Campion staff at Rose Hill and Lincoln Center campuses.
Essential Functions:
Assists in operational planning and day-to-day administrative operations. Manages office calendars.
Serves as first point of contact with the office: answers phones; greets in-person students, staff, and faculty; monitors the corporate email account and responds to email inquiries; directs candidates to information and advising appointments; distributes student intake forms.
Assists with outreach campaigns to students and alumni/ae: drafts and sends outreach and “next steps” emails, schedules mailings, tracks replies. Assists student workers with fliers. Creates and updates spreadsheets of potential candidates.
Provides administrative support for fellowship applications (e.g., Fulbright, Truman, Goldwater, Boren, Gilman, Critical Language Scholarship): drafts emails and interest forms, creates online files, gathers documents, pulls information from online systems, tracks student engagement, uploads supporting documents to fellowship portals.
Works closely with the Director and Associate Director to plan and carry out information sessions and events (online and on all campuses): schedules sessions, sends emails, tracks attendees, reserves location, orders food, fosters a warm and welcoming event.
Uses online systems (e.g., Finbuy, Finpay, Banner Finance) to order office supplies and track budget expenses in collaboration with the University Director.
Required Qualifications:
High school diploma or equivalent
Higher education experience
Demonstrated Writing Ability
Mandatory Competency Testing.
Preferred Qualifications:
Bachelor’s degree
Minimum Salary: $2,051.06
Maximum Salary: $2,051.06