Job Information
Omni Hotels Executive Administrative Assistant in Bretton Woods, New Hampshire
Location
Mount Washington Hotel
As grand as the history behind it, the Omni Mount Washington Hotel, located in Bretton Woods, New Hampshire, is gracious in ambiance and generous in amenities. A favorite New England retreat of presidents, poets and celebrities, the hotel delights every sense with enchanting music, refined dining and luxurious décor.Omni Mount Washington Resorts associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. The Omni Mount Washington Resort is committed to serve our associates and nurture their growth. We embody a culture of respect, gratitude and empowerment each day. If you are a friendly, motivated person, with a passion to serve others, the Omni Mount Washington Resort may be your perfect match.
Job Description
We are seeking an organized and proactive Executive Administrative Assistant to support the Managing Director, Resort Manager, and Executive Committee. Responsibilities include managing extensive administrative tasks such as distributing reports and correspondence, handling confidential information, and depositing accounts receivables. The role involves managing schedules, coordinating guest relations, maintaining files, coordinating travel arrangements, and overseeing various communications and HR activities within the resort. The ideal candidate will be detail-oriented, efficient, and capable of multitasking in a fast-paced environment.
Our team members enjoy a wealth of benefits and perks, including:
Comprehensive healthcare coverage with options for medical, dental, and vision plans.
Paid time off for relaxation and rejuvenation.
Financial security through a 401(K) matching plan and pre-tax Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA).
A great voluntary benefits program that includes: critical illness, hospital indemnity, and accident coverage, life and AD&D insurance, legal services, and identity theft protection, access to whole life insurance, telemedicine, and pet insurance.
Complementary Golf, Skiing and Riding.
Discounts on dining, retail, and spa services, as well as savings on ski, golf rentals, and other activities.
Support services including an Employee Assistance Program (EAP), TravelConnect for emergencies while traveling, and adoption services.
Join us and thrive in an environment where your well-being is valued and supported.
Responsibilities
Assistant to the Managing Director and Resort Manager; secondary support to the Executive Committee.
Extensive administrative duties and responsibilities; communication and distribution of daily/weekly/monthly reports and correspondence to corporate office and ownership, operation procedures, handling confidential material and information, daily distribution of the mail, daily check deposit of accounts receivables.
Responsible for obtaining signatures of approval for all internal and external routing of check requests, expense reports, project expenditure approval forms (PEA), and other confidential correspondence as necessary, and distribute in a timely and efficient manner.
Manage schedules for Executive Committee and ensures that all directors and managers receive messages and appointments in a timely manner.
Manage day-to-day guest relations and corporate guest relations, all external guest correspondence and internal communications; including Daily Medallia Reports, ELMER, Synergy input and Reports, and Guest Alerts.
Maintain guest relations files and ensures that all information is included in file, i.e. guest correspondence, letters, fax, emails, information, guest folios, gift certificates, etc.
Maintain Gift Certificate Log to include value, purpose, date issued and date redeemed.
Coordinate all travel arrangements including; reservations, transportation, golf, amenities, and in-house meetings and events for VIP’s, corporate and ownership visits.
Maintain reader files for upcoming meetings, VIP guests, meetings and events, etc.
Maintain hotel licenses, permits, contracts and certificates of insurance.
Maintain Communications for all managers and supervisors; including ordering, coding and billing.
Involved in Human Resources events and activities’ committees within the resort.
Perform other duties as assigned by Managing Director and Resort Manager.
Qualifications
Minimum of 3 years experience or similar Executive Assistant experience highly preferred
Education – Associate Degree preferred
A high degree of professionalism is required
Experience working in a hotel environment required
Skills: Proficient in Microsoft Office Suite ( Word, Excel, PowerPoint and Outlook)
Must have the ability to maintain strict confidentiality
Must be able to manage multiple priorities
Must be able to type a minimum of 60 wpm.
Must have excellent and professional written and verbal communication and administrative skills
Must be highly organized and have the ability to multi-task and shift priorities as needed
Must have the ability to work extended hours when needed
Must be able to work independently with minimal supervision
Omni Hotels & Resorts is an equal opportunity employer - vets/disability.
Job LocationsUS-NH-Bretton Woods
Posted Date3 weeks ago(5/17/2024 9:12 AM)
Requisition ID 2024-109986
of Openings 1
Category (Portal Searching) Administrative/Clerical