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Pinelake Church Administrative Assistant- Children's Ministry [Part-Time] (Reservoir Campus) in Brandon, Mississippi

SUMMARY

Provides administrative support to the Children's Ministry Team as needed to fulfill the overall goals and objectives of the ministry and Pinelake Church. Provides relational contact support in multiple areas of the ministry to families and leaders.

GENERAL RESPONSIBILITIES

  • Works in coordination with the overall goals and objectives of the Children's Ministry.

  • Assists the Children's Ministry staff to work toward excellence in all areas of the ministry.

  • Provides administrative assistance for all activities that support the ministry's priorities. Communicates these activities to other staff members, the church congregation, and ministry teams (as instructed by the Children's Pastor).

  • As a valuable part of the overall Reservoir staff team, this person supports other campus ministries and campus events as needed and available

  • Basic personal responsibilities:

  • Maintains a vital and growing personal walk with the Lord through committed Bible study, prayer, and meditation.

  • Maintains proper priorities in your home including your spouse and children (if married and/or with children).

  • Faithfully supports the ministries of Pinelake by maintaining wise stewardship measures over the resources entrusted to you.

  • Maintains active participation in community.

  • Reflects a growing awareness and practice of personal emotional and spiritual health.

  • Performs duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of Pinelake Church (Colossians 3:23-24).

  • Values the 7 H's of our staff culture in heart, home, and life (Humility, Honor, Honesty, Hunger, Holy Spirit, Health, and Harmony)

SPECIFIC LIST OF DUTIES AND RESPONSIBILITIES

  • Coordinates curriculum preparation, distribution, and communication with servant leaders for Sunday morning ministry.

  • Places supply orders and ensures all areas are appropriately prepared for ahead of Sunday morning ministry and special events.

  • Maintains and tracks data in our church management system, Rock, including running weekly reports, tracking attendance, updating groups, and managing Rock connections for first time guest follow up, baptisms, and servant leader involvement.

  • Responsible for developing, distributing, and maintaining the weekly Children's Ministry servant leader schedule.

  • Prepares mailings and digital correspondence for communicating with leaders and families.\

  • Manages the administrative process of our church safety policy, Our House Promise (OHP), in a timely manner, ensuring ongoing OHP compliance for new and existing Children's Ministry servant leaders. This includes scheduling servant leader meetings with Children's Ministry staff members, processing paperwork, running regular reports, and updating appropriate information in Rock for all Children's Ministry servant leaders.

  • Assists and supports with planning events, appreciations, and meetings under the leadership of the Children's Pastor.

  • Assists the Children's Pastor and ministry team in tracking Children's Ministry goals, objectives, calendared events, and budgets.

  • Utilizes Rock and Outlook to manage all calendar requests for ministry events and team meetings as needed.

  • Assists in the preparation of special events, New Beginnings, and Summer Fest, including obtaining quotes, booking equipment, booking locations, and ordering food for special events.

  • Remains apprised of current and new processes, taking initiative to stay up to date on training in Excel, Word, Canva, Rock, and budget management systems.

  • Performs other duties as assigned.

EDUCATION AND EXPERIENCE REQUIRED

High school diploma or equivalent minimum; college experience preferred. Two to five years of administrative experience.

RESERVOIR CAMPUS:

As Pinelake's first campus, the Reservoir hosts over 6,000 weekly attenders over three services on Sunday morning. As a suburb just east of Jackson, Flowood is the fifth fastest-growing city within the state! Excellent schools, great parks, expanding retail developments, and a great Southern charm, make this community one of the most livable in the South! This campus serves families from the surrounding areas of Brandon, Pisgah, Ridgeland, Jackson, and countless other towns and cities within our state.

OUR STORY:

The story of Pinelake Church began in February of 1971 in Brandon, Mississippi in a mobile chapel in a rural area near The Reservoir. By God's grace and power, our faith family has grown into a dynamic church spanning five cities throughout our state -- Clinton, Madison, Oxford, the Reservoir, and Starkville. Weekly, we serve over 12,000 people, but we celebrate stories of life change one person at a time.

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