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Job Information

Montana State University Electronic Research Administrator (eRA), Sr. Proposal Application Specialist in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 24306

For questions regarding this position, please contact:

Sandy Sward

(406) 994-5318

ssward@montana.edu

Classification Title Finance Professional

Working Title Electronic Research Administrator (eRA), Sr. Proposal Application Specialist

Brief Position Overview

The Office of Sponsored Programs, within the Office of the Vice President for Research and Economic Development ( VPRED ), is seeking a highly motivated electronic Research Administration (eRA), Sr. Proposal Application Specialist, to support and expand research and creative activities across Montana State University. The eRA Specialist will exercise excellent management skills to perform a range of proposal and research application building services for faculty and teams pursuing external research funding. The eRA Specialist is a critical member of the OSP team who will develop direct working relationships with researchers of diverse disciplines and ranks and contribute to the land-grant mission of MSU . This position is eligible for consideration of a hybrid schedule upon completion of probationary period.

Position Number 4C8795

Department Office of Sponsored Programs Admin

Division Office of Research and Economic Development

Appointment Type Professional

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary Starting $60,000 annually, commensurate with experience, education, and qualifications.

Contract Type LOA

If other, please specify

Recruitment Type Open

Position Details

General Statement

The Office of Sponsored Programs ( OSP ) provides a comprehensive portfolio of research administration services including proposal development and submission, leading strategic research initiatives, hosting investigator trainings and events, and fostering collaborations between diverse campus units to sustain and grow research excellence at MSU .

Duties and Responsibilities

  • Contribute extensively to proposal application creation, including assisting with proposal budgets; initiating proposals in NIH ASSIST , Research.gov, Grants.gov, NSPIRES , etc.; managing proposal document versions and uploads including biosketches, current and pending support, letters of collaboration, etc.; coordinating sub-award communications and documentation; and providing other useful feedback and guidance on proposal strategy and competitiveness.

  • Provide comprehensive management for proposal efforts, including establishing and adhering to timelines, tracking deliverables, assembling necessary proposal pieces and resources in collaboration with the investigator, and coordinating final

proposal submissions with fiscal managers in the Office of Sponsored Programs to submit highly competitive proposals in a timely manner.

  • Develop and maintain familiarity with sponsor trends and applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines in order to interpret and communicate required components for MSU clients and review proposals for completeness and compliance.

  • Develop a working knowledge of Montana State University’s research enterprise.

  • Assist with other activities and special projects as requested by the Director and Assistant Director of Sponsored Programs, including maintaining boilerplate text and templates for campus investigators.

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s degree and one year of proposal and/or research development or project management experience, or an equivalent combination of education and experience.

  • Broad familiarity with the range of sponsors that fund research and scholarship.

  • Demonstrated ability to explain complex requirements such as cost sharing and cost categories.

  • Exceptional organizational and time management skills and attention to detail.

  • Excellent interpersonal and communication skills and ability to effectively support researchers from diverse backgrounds.

  • Proficiency in Microsoft Office and other platforms for collaborative work.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Advanced degree and three years of proposal and/or research development or project management experience.

  • Track record of developing successful proposals and utilizing electronic submission systems.

  • Knowledgeable in sponsored research regulations, policies, and guidelines.

  • Experience with proposal budgeting.

  • Familiarity with research development/administration professional organizations, tools and/or networks.

    The Successful Candidate Will

  • Consistently exercise initiative and good judgment and maintain a high degree of professionalism.

  • Ability to work independently as well as part of a team.

  • Provide exemplary customer service to a variety of diverse constituents.

  • Effectively manage projects, meet deadlines, and adapt to changing priorities.

  • Manage progressive increases in responsibility with minimal supervision.

    Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon successful completion of search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on April 19, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html

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