Job Information
CBRE Office Manager II in Bolingbrook, Illinois
Office Manager II
Job ID
162044
Posted
17-Apr-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative, Building Management
Location(s)
Bolingbrook - Illinois - United States of America
Global Workplace Solutions (GWS) - Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability resulting in an agile and efficient service delivery.
In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.
About this role:
•This position is a member of the Facility Operations team for Digital Commerce.
•The incumbent will be expected to conduct regular assigned tasks, respond to associates’ support and assistance requests, and aid the other members of their team.
•This position will be expected to participate in projects with other members of the Facility Operations team, work closely with vendors, and occasionally work with outside departments including IT, HR, Sales & Operations.
•Success will be measured through results and feedback from other associates.
Job Function & Responsibility
•The General Administration job family conducts a range of diverse administrative and staff functions. General areas of responsibility include reception, mailroom services, travel support, conference management, administrative support services and project management. Positions in administrative services are responsible for providing administrative and secretarial services to the organization.
•Sets day-to-day objectives to deliver job responsibilities working within guidelines, norms, or best practices. Work consists of routine tasks, with moderate supervision, and may seek advice from more senior associates.
•Problems and issues faced are typically routine, but solutions may not always be clear. Checks and makes minor adjustments to work methods to solve problems that are routine and typically exist in current work processes and systems. May be required to report concerns/problems to supervisors and recommend solutions.
What you will need:
•HS Diploma minimum, preference for 2+ years of experience in similar positions.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
Specific Areas of Responsibility
Reception (5%)
oServe as the primary gatekeeper for all Associate, Vendor, Delivery, Prospective Associate, and Guest visitors; greeting and directing as required.
oAssist in ensuring all building access policies are followed.
oHelp maintain workplace security by issuing visitor badges and access cards as necessary and maintaining visitor management system.
oMaintains a safe, clean, and professional lobby and reception area.
oAssist in the coordination of Hospitality and Associate Recognition events.
oRespond to or redirect routine inquiries from external or internal sources about the organization, its activities, or processes promptly and accurately.
oReceive mail, packages and deliveries.
Office Manager (30%)
oResearch, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization's business needs.
oMonitor, review, and approve standard expenditures to ensure the office's activities are conducted within established budgets.
oRestock office and kitchen supplies.
oCoordinate Mail & Delivery services; receive, sort, and distribute incoming mail, and prepare outgoing mail. Coordinate directly with carriers and the Postal Service as needed.
oRespond to or redirect routine inquiries from external or internal sources about the organization, its activities, or processes promptly and accurately.
oCommunicate with external equipment suppliers (for example, vendors for printer/copiers, coffee machines, beer kegs, etc.) to arrange equipment service and repair.
oParticipate in relevant associate meetings and communicate any concerns to management.
oPerform minor accounting duties.
Facilities Coordinator (30%)
oManaging building and equipment preventative maintenance schedules.
oAct as a liaison for contractors, building security, maintenance, and service providers.
oMonitor serviceability and place service calls to repair and maintain office equipment, signage, and facility services.
oCheck rooms and furniture to identify needs for repairs or renovations.
oDesign and oversee the schedule for cleaning and disinfecting the building.
oMonitor activities that happen outside the building, such as proper waste disposal and recycling
oKeep track of regular and ad-hoc facility expenses
Safety Coordinator (30%)
oEnsure compliance with all applicable health and safety regulations.
oWork directly with the Director of Warehousing and Director of Supply Chain on safety initiatives.
oComplete and report findings from monthly audits
oWork with Ferguson’s Health and Safety department for any updates/requirements for the building.
oCoordinate and Lead monthly Safety Committee meetings.
Executive Assistant (5%)
oFacilitate interoffice communications with local leadership.
oOrganizing meetings, including scheduling, sending reminders, and organizing catering when necessary
oManaging leadership’s calendars, including making appointments and prioritizing the most sensitive matters
oArranges travel and accommodations for local leadership.
oMaintain the security and confidentiality of local leadership's records and files.
Other Expectations
•Performs all work in accordance with established safety standards and adheres to all safety policies, rules, regulations and procedures.
•Participates in associate meetings and communicates any concerns to management.
•Adheres to all policies, rules, regulations, codes, and procedures.
•This position has no budget setting or budgetary authority but acts as part of a team with responsibility for achieving project objectives within an established budget.
•These areas of responsibility are not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
•Maintain professional and appropriate standards of dress at all times.
•Participate as a member of the facilities team of a team for larger projects.
Performs other related duties and activities as required.
Why CBRE?
We lead by example, guided by the needs of the cities we inhabit, the communities we build, and the world we live in. The more perspectives we have, the more dimensions we’re able to see. A culture of respect, integrity, service, and excellence shapes our approach to every opportunity.
Our competitive and comprehensive benefits program was designed to make sure you feel valued with benefits that support the mental, physical, emotional, and financial health of you and your family.
Maintain your career momentum with the best tools and training in the industry. You’ll have everything you need to thrive in your role: challenging work, dedication to results, fast-paced assignments, and a culture of constant learning.
Diversity, equity, and inclusion (DE&I) are more than just values—they're a competitive advantage. By crafting a place where our employees are recognized for their contribution and given a chance to grow, we regularly open ourselves and our business to new opportunities.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccomodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)