Job Information
Deschutes County Administrative Support Technician (Part-time) Re-Opened in Bend, Oregon
Administrative Support Technician (Part-time) Re-Opened
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Administrative Support Technician (Part-time) Re-Opened
Salary
$1,904.37 - $2,552.05 Monthly
Location
Bend, OR
Job Type
Regular, part time, pro-rated benefits
Job Number
2024-00032
Department
Health Services
Opening Date
04/15/2024
Closing Date
4/29/2024 11:59 PM Pacific
Bargaining Unit
AFSCME
Description
Benefits
Questions
Summary
ABOUT THE DEPARTMENT:
To promote and protect the health and safety of our community. Our Behavioral Health Front Office department is in charge of serving the client either in person or by phone, providing quality care at all times. We have offices in La Pine, Redmond and Bend. Our commitment is to serve the community in a professional and accurate manner.
To hear from staff about working at Deschutes County Behavioral Health, please click HERE. (https://vimeo.com/683937354/cce8815902)
ABOUT THE COUNTY:
We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,200 employees provide County services in a number of departments, divisions, and offices.
Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.
We hope you’ll consider joining our talented team.
ABOUT THE JOB:
This position provides administrative support to Behavioral Health teams and clinicians serving the public. The Administrative Support Technician is responsible for performing a variety of administrative tasks that require intermediate computer and interpersonal skills. The incumbent will work in a fast-paced, multi-tasking environment that includes frequent contact with clients in person and on the phone. The incumbent will receive training and be expected to routinely complete knowledge checks to insure policies and procedures are accurately attained and sustained.
This part-time position has a defined schedule of 20 hours a week: Wednesday from 1pm-5pm, Thursday from 8am-5pm, and Friday from 8am-5pm.
Key Responsibilities:
Initiate and produce correspondence and documents in standardized formats using word-processing equipment.
Proficiently operate a 10-key.
Enter data and numerical information into a computer system with speed and accuracy, and maintain electronic records, files and databases.
Establish and maintain effective working relationships with the public, Administration, and other employees at all times.
Work effectively in a multi-task environment with multiple deadlines.
Be flexible in working at different locations and taking on necessary tasks as needed.
Ability to participate in trainings for extended periods of time, retain information and demonstrate an ability to accurately implement policies and procedures with limited supervision.
Prepare detailed reports.
What You Will Bring:
Knowledge of or experience with:
General office procedures and methods.
Modern office equipment and software including processing, spreadsheets, databases, and electronic mail.
English language usage, grammar, spelling and punctuation.
HIPAA requirements related to client health records.
Skill in:
Maintaining confidentiality.
Working independently as well as in a team setting.
Prioritizing, organizing and carrying out assignments and special projects in a timely and professional fashion with basic supervision.
This job posting is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function.
Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status.
Review the full job description by clickinghere.
Compensation
$1,904.37 to $2,552.05 per month for an 86.34 hour work month. Excellent pro-rated benefit package when eligible . This union-represented position is available immediately.
BENEFITS:
Our robust health plan is offered at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please clickHERE (https://www.deschutes.org/sites/default/files/fileattachments/human_resources/page/682/2024_deschutes_county_benefits_guide_-_final.pdf) for full benefit details.
This position is re-opened.
Minimum Qualifications
High school diploma or GED equivalent;
AND two (2) years of administrative support experience;
OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the job.
Preference will be given for:
Bilingual in English and Spanish.
Knowledge of Microsoft Office products including Word and Excel.
Knowledge of EHR software, specifically the EPIC/OCHIN platform.
Necessary Special Requirements
Driving is a requirement for this position. Possession of or ability to obtain a valid Oregon driver's license within 30 days of hire date. The employment offer will be contingent upon presentation of an acceptable and verifiable driver's license, pre-employment screening for criminal history, driving history, and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). This screening must be completed with satisfactory findings in order for a formal offer of employment to be extended.
NOTE:Per OAR 407-007-0000 to 407-007-0100this position requires a Criminal Background check through the State Background Check Unit/Orchards, which may also include being fingerprinted. These rules provide for the reasonable screening under ORS 181A.195, 181A.200, 409.027 AND 413.036 of the County’s employees to determine if they have a history of specific criminal behavior identified in federal or state law or rules such that they should not be allowed to work, be employed, or perform in positions covered by these rules. Please clickHERE (https://www.oregon.gov/dhs/BUSINESS-SERVICES/CHC/Documents/DAS%20Criminal%20Records%20Checks%20rules%20eff%202016%20Jan%204.pdf) to review Criminal Records Check Rules. All offers of employment for this position are contingent upon the candidate receiving final approval from the State Background Check Unit/Orchards to work in this position.
Deschutes County is proud to be an equal opportunity employer. We strive to build an inclusive environment that encourages, supports, and represents the diverse voices and needs of our communities. All are encouraged to apply - we welcome diverse perspectives and experiences.
If you are a veteran and would like to apply for Veterans' Preference, please click HERE (https://www.deschutes.org/hr/page/veterans-preference-information-and-instructions) for information.
Excellent County benefit package when eligible.
Deschutes County offers eligible employees a comprehensive health care package that covers medical, prescription, dental, and vision coverage at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents. Coverage becomes effective the first of the month following 1 month of employment. Included in the health care package is the Deschutes Onsite Clinic (DOC), which provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, Deschutes County provides a generous and comprehensive benefits program to eligible employees.
Employer paid benefit offerings include:
Life Insurance for employee and dependents
Accidental Death and Dismemberment Insurance
Long-term Disability Insurance
Employee Assistance Program
Retirement Program through Oregon PERS
Time Management Leave
Employee paid voluntary benefit offerings include:
125 Flexible Spending Program
457 Deferred Compensation Program
Supplemental Life and Accident Insurance
To learn more about Deschutes County's generous benefit offerings, please visitwww.deschutes.org/hrand click on Employee Benefits.
01
This position requires a High school diploma or GED equivalent; AND two (2) years of administrative support experience; OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the job. Do you meet the qualifications as listed above?
Yes
No
02
Please describe how you meet the minimum qualifications as listed above. Be specific with regard to education and years of experience.
03
Preference will be given for bilingual in English and Spanish. Do you speak and/or write in English and Spanish?
No.
Yes, I speak English and some Spanish.
Yes, I speak English and Spanish fluently.
Yes, I speak and write in English and Spanish.
04
Preference will be given for experience with Microsoft Office products including Word and Excel. Do you have experience in Microsoft Word and Excel?
Yes
No
05
Preference will be given for previous experience working with an Electronic Health Records System (EHR), specifically, the EPIC/OCHIN platform. Do you have this experience?
Yes
No
06
If yes, please describe this experience in detail.
07
Please describe how you perform under stressful situations.
08
What do you know about the Health Insurance Portability Accountability Act, commonly referred to as HIPAA?
09
Are you able to meet the requirements of the position with or without accommodation?
Yes
No
Required Question
Agency
Deschutes County Human Resources
Address
1300 NW Wall Street Suite 201Bend, Oregon, 97703
Phone
(541) 388-6553
Website
https://www.deschutes.org/jobs
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