Student Veterans of America Jobs

Title: Operations Assistant Location: Bellingham Job Type: Part Time (25 hours/week) What's the Opportunity? This Operations Assistant performs a wide range of administrative and office support activities for the office and employees to facilitate the efficient operation of the business and works as a collaborative member of the Operations Group. Responsibilities: This position is responsible for being the first point of contact for clients and visitors to Anchor QEA and is expected to greet them and provide information with professionalism and resourcefulness. This position provides primary coverage to the reception desk. Other responsibilities include maintenance and organization of off-site files, credit card reconciliation, assisting with office events, supporting the IT team with requests such as monitor arm and keyboard tray modifications, distributing IT items to staff, ordering when needed, and any general non-technical IT related requests from local staff. This person provides support to the entire local office, and regional offices, as well as the Regional Operations Points of Contact and the Office Leads. Additional responsibilities could include the following: Reception coverage; Supporting tasks such as invoicing support, supporting the Finance team on a daily basis for mailings and accounts payable tasks, working within our financial software to support these efforts; Troubleshooting office issues (phone, internet, maintenance etc.), vendor communication, answering a multi-line phone; including the building wide visitor management system; Preparation and distribution of incoming and outgoing mail and shipments, assisting with management of office and kitchen supply inventories, maintaining the appearance and upkeep of the office and kitchen, setting up and breaking down conference rooms; Assist with office events and meetings, coordinating catering for meetings, and conference room scheduling; Conference Room readiness cleanup/setup will include verifying that all equipment, adapters, and cables are accounted for and will be available for use in the next meeting based on an inventory sheet/short-list of the components; Assisting with new staff setup or help with moving IT equipment for staff from one office to another within the building; Work closely with HR to support new hires initiatives such as new hire tours of the office and other new hire document review/collection; Support the opening and/or closing of the office for business day; Maintain kitchen: stock fridges, inventory supplies, unload dishwasher, fill coffee maker; Prepare, receive, and distribute incoming and outgoing mail; Maintain office copiers for day-to-day needs; Work with team to report facilities issues to building management; Assist with other regional Operations and local office tasks as needed such as the office emergency response plan and updating security system for new users; Work independently and as part of a team; effectively support internal team members and initiatives; Manage office discretionary budget and expense report processing as needed; What Are We Looking For? Ideal candidates will have the following: Associates degree preferred Minimum of 2 years' experience as Receptionist in consulting, A/E industry, legal, hospitality, or corporate field or related work experience required Proficiency in MS Office: Outlook, Excel, PowerPoint; Adobe PDF and BST experience desirable Strong organizational and multitasking skills required Basic knowledge and understanding of financial terms and calculations Effective verbal and written communication Proficiency with MS Office programs, SharePoint, and Adobe Acrobat Good written, verbal, and visual communication skills Work well in a team environment and can effectively balance workload when needed