Job Information
Western Washington University Administrative Assistant 3 in Bellingham, Washington
Administrative Assistant 3
Apply now (https://secure.dc4.pageuppeople.com/apply/793/gateway/default.aspx?c=apply&lJobID=501687&lJobSourceTypeID=796&sLanguage=en-us) Work type: Permanent Full Time
Location: Bellingham, WA
Categories: College of the Environment
Position TitleAdministrative Assistant 3
About the University
Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2022 U.S. News & World Report rankings.
Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.
About the DepartmentThe College of the Environment supportsWestern's mission (https://president.wwu.edu/mission-strategic-plan) , which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
The College of the Environment (CENV) is unique at WWU in that we combine socially relevant research, outstanding undergraduate and graduate education, dedicated community partnerships, and innovative thinking into one, interdisciplinary college focused on the environment. More details about the college can be found onthe College of the Environment's website (https://cenv.wwu.edu/) .
About the PositionThe Administrative Assistant & Scholarship Coordinator, under the direction of the Dean, provides support and assistance for the purpose of facilitating the day-to-day operations of the College office, including administrative support, and committee support, while also facilitating the scholarship processes within the College of the Environment. This position is primarily in person on campus, not remote.
Required Qualifications
Bachelor’s degree and two years of high-level clerical experience OR equivalent education/experience
Demonstrated expertise with Excel, Word, Outlook, and video conferencing platforms
Strong technical skills, including ability to become proficient with software applications with limited training
Demonstrated expertise with administrative support functions such as scheduling, call routing, forms processing and drafting correspondence
Demonstrated experience with fiscal or budgeting processes in a business/office setting
Demonstrated ability to work independently, prioritize, and multi-task to meet deadlines in a work environment with frequent interruptions
Willingness to adapt to changes in workflow processes and policies
Ability to complete administrative tasks with attention to detail and high level of accuracy
Ability to work independently and take initiative for daily work
Ability to establish and maintain a friendly, cooperative team environment with an inclusive group of students, faculty and staff
Demonstrated ability to employ discretion in communication and maintain confidentiality
Demonstrated interpersonal skills
Proficiency with coordinating travel arrangements
Experience working with document sharing and data archiving platforms
Experience with large scale event coordination
Demonstrated record of high reliability and attendance
Demonstrated excellent verbal and written communication skills
Demonstrated excellence in working effectively and collaboratively with diverse populations of students, faculty, staff, and the public
Preferred Qualifications
Experience providing administrative support to college students and faculty in a higher education environment
Experience with database management systems
Experience with Powerpoint
Demonstrated expertise with Banner and Millennium FAST
Conditions of EmploymentAll employees must comply with our Immunization policies, includingProof of Rubeola Measles Immunity (https://policy.wwu.edu/POL-U1300.01-Requiring-Proof-Of-Rubeola-Measles-Immunity) within 60-days of hire. Please reach out toHR@wwu.eduif you need information regarding medical or religious exemption and applicable accommodations.
Salary $3,607 - $4,817/month depending on qualifications and experience
Benefits InformationBenefits Overview for Classified Positions (https://hr.wwu.edu/files/2022-01/Benefits%20-%20Classified%20Staff%20%281%29.pdf)
Bargaining UnitThis position is part of bargaining unit D and is covered by the collective bargaining agreement with Public School Employees of WWU.
Application Instructions
Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Closing Date NotesPosition closes April 30, 2024 at 11:55 p.m.
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation (https://policy.wwu.edu/POL-U1600.02-Ensuring-Equal-Opportunity-and-Prohibiting-Discrimination-and-Retaliation) . Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services (https://wp.wwu.edu/hr/2015/09/02/i-need-a-workplace-accommodation/) , 360.650.3303 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services atvpsa.office@wwu.edu. The report can be found at:Annual Security and Fire Safety Report (https://vpess.wwu.edu/files/docs/ASRCleryreport.pdf) .
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes asexual misconduct background check (https://hr.wwu.edu/sexual-misconduct-background-checks) .
Job no: 501687
Advertised: Apr 15 2024 09:00 Pacific Daylight Time
Applications close: Apr 30 2024 23:55 Pacific Daylight Time