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Human Resources Specialist - Retirement Specialist

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Human Resources Specialist - Retirement Specialist

Salary

$3,946.80 - $7,658.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

16/8777/HRS/07.03.24-MV

Department

DOTD-Administration

Division

Section 16

Opening Date

07/03/2024

Closing Date

7/10/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

Section 16-Human Resources

16/8777/HRS/07.03.24-MV

About this position:

This position is located in the Department of Transportation and Development, Headquarters Human Resources Office in the Payroll and Benefits Unit. The position works under the supervision of a Human Resources Manager A. The incumbent is solely responsible for managing the agency's retirement program for 4,200+ employees. The position serves as the liaison between the Louisiana State Employees' Retirement System (LASERS), LA School Employees' Retirement System (LSERS), Teachers Retirement System of LA (TRSL), and LA Deferred Compensation. The incumbent functions independently on retirement related issues, and when needed, assists the HR Manager A on an agency-wide basis. The incumbent must have outstanding interpersonal communication skills; an expansive knowledge of all the requirements of the laws and procedures of each retirement system, Louisiana Revised Statutes, Retirement Board policies, Civil Service rules and internal policies; the ability to provide in-depth retirement guidance; and basic accounting skills to calculate/reconcile fiscal year retirement earnings and contributions.

Please visit our DOTD Career Center for more information about our agency:

http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.

Special Entrance Rate (SER)

Human Resources Specialist - $1,821.60/biweekly

* Progressive Premium Pay for hours actually worked*

0 months to less than 2 years - $1.00/hour

2 years to less than 4 years - $1.50/hour

4 years or greater - $2.00/hour

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

• Communicating Effectively (CE): The ability to relay information correctly and appropriately to connect people and ideas.

• Displaying Expertise (DE): The ability to exhibit specialized skills or knowledge gained from experience or training.

• Making Accurate Judgments (MAJ): The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy please contact:

Jessamye Charette

DOTD/Human Resources Manager

1201 Capitol Access Rd

Baton Rouge, La 70802

225-379-1675

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available -https://www.laworks.net/workforcedev/lrs/lrs_main.asp.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree plus three years of professional level human resources experience.

SUBSTITUTIONS:

a. Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience tosubstitute for the baccalaureate degree.

b. A Master's in Business Administration, Public Administration, Human Resources/Personnel, Industrial/Organizational Psychology, or Organizational Behavior will substitute for one year of the required experience. (The college transcript must indicate the major as business administration, public administration, human resources/personnel, etc. Master's degrees in fields such as marketing, economics, etc. are not acceptable.)

c. Possession of a Juris Doctorate will substitute for one year of the required experience.

Advanced degrees with less than a Ph.D. will substitute for a maximum of one year of the required experience.

d. A Ph.D. in Business Administration, Public Administration, Human Resources/Personnel, Industrial/Organizational Psychology, or Organizational Behavior will substitute for two years of the required experience.

All advanced degrees will substitute for a maximum of two years of the required experience.

e. Certification by the Society for Human Resource Management (SHRM) as a Professional in Human Resources (PHR), a Senior Professional in Human Resources (SPHR), a Certified Professional (CP) or a Senior Certified Professional (SCP) will substitute for a maximum of one year of the required experience.

NOTE:

In order to receive credit, your certification must be current (i.e., issued within the last three years). If you have been certified and your certification expires, you must apply for and be re-certified before you can get credit again. Information regarding certification may be obtained from the Human Resource Certification Institute, 1800 Duke Street, Alexandria, Virginia, 22314. Phone: 866-898-4724 or Fax: 703-535-6474.

NOTE:

Human resources experience is that experience gained in an office whose sole responsibility is the administration of a comprehensive personnel program including many if

not all of the following programs: recruitment, selection and placement; training; equal employment opportunity; disciplinary and grievance proceedings; classification and wage; payroll; and employee relations OR experience gained in an office whose sole responsibility is the administration of one aspect of a comprehensive personnel program, such as training, payroll, or equal employment opportunity.

NOTE:

Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform specialized tasks in the maintenance of human resources functions.

Level of Work:

Advanced.

Supervision Received:

Direct from a Human Resources Supervisor, Human Resources Manager, or higher level administrative official.

Supervision Exercised:

May supervise one lower level Human Resources Analyst.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Human Resources Analyst C by the presence of serving as a technical specialist over assigned programs.

Differs from Human Resources Supervisor by the absence of direct supervision of two or more subordinates, one of which must be a professional Human Resources position.

Please refer to the approved DSCS Allocation Criteria Memorandum for specific allocation requirements.

Examples of Work

This position is located in the Department of Transportation and Development, Headquarters Human Resources Office in the Payroll and Benefits Unit. The position works under the supervision of a Human Resources Manager A. The incumbent is solely responsible for managing the agency's retirement program for 4,200+ employees. The position serves as the liaison between the Louisiana State Employees' Retirement System (LASERS), LA School Employees' Retirement System (LSERS), Teachers Retirement System of LA (TRSL), and LA Deferred Compensation. The incumbent functions independently on retirement related issues, and when needed, assists the HR Manager A on an agency-wide basis. The incumbent must have outstanding interpersonal communication skills; an expansive knowledge of all the requirements of the laws and procedures of each retirement system, Louisiana Revised Statutes, Retirement Board policies, Civil Service rules and internal policies; the ability to provide in-depth retirement guidance; and basic accounting skills to calculate/reconcile fiscal year retirement earnings and contributions.

35% Internal Retirement Benefits Administrator

Advises individual employees on retirement issues such as eligibility, retirement options (Deferred Retirement Option Plan), disability retirement, survivors benefits, regular and early retirement options, considerations after retirement, and options for disposition of leave balances approaching retirement. Researches discrepancies and coordinates adjustments between employees and Office of State Uniform Payroll (OSUP), LASERS, and other retirement systems to resolve issues. Independently compiles data and prepares responses to requests from OSUP, Legislative Auditor's Office, Secretary of State, LA Attorney General's Office, various retirement systems (state and public), public officials, LA Deferred Compensation Plan executives, LASERS auditors and surviving family members regarding retirement reported earnings, missing documents, employer contributions, employee contributions, changes to retirement and/or DROP dates. Calculates and manually reports retirement contributions to LSERS, if necessary. Converts unused leave balance hours to days and reports to respective retirement systems. Processes requests for purchase of service credit from employees or other retirement systems by researching and compiling employment history and contributions. Generates and responds to correspondence regarding employees and retirees, to provide accurate interpretation of specific situations and cases. Maintains and reports data to retirement systems regarding active employee earnings, retiree fiscal year earnings, sick leave usage, etc. Tracks and monitors changes during each Legislative Session and provides interpretation of legislation agency-wide. Keeps abreast of the latest trends in benefit management; attends relevant training, seminars and meetings. Compiles, evaluates, and analyzes policies, rules, laws, and procedural changes. Drafts correspondence to employees and administrators regarding changes, as they occur. Generates applicable LaGov HCM reports to maintain accuracy of retirement benefits.

30% Human Resources Retirement Consultant

Provides technical assistance and oversight to HQ/Field Human Resources staff in determining retirement eligibility. Coordinates information between the retirement systems, HR Analysts, and employees/retirees. Audits retirement documents from Analysts and completes necessary information on all LASERS, TRSL, LSERS, and Deferred Compensation documents before transmission to the respective agency. Disseminates updated forms, memos and policy changes that are pertinent to retirement to appropriate parties. Develops and updates training manual and materials for HR workshops related to retirement. Conducts ongoing training of Field and HQ Human Resources staff on employee retirement issues and procedures. Independently generates weekly/biweekly reports to monitor accuracy of benefit plans in LaGov HCM and performs updates as needed.

20% Agency Liaison

Serves as the Department's liaison with OSUP on retirement issues, LASERS, TRSL, LSERS, and Deferred Compensation, auditing agency reports and independently providing immediate resolutions to retirement benefit issues. Represents the agency by attending meetings, seminars, workshops, etc. related to retirement. Develops, organizes, and coordinates agency retirement workshops designed to train and educate employees/pre-retirees statewide on various options regarding retirement. Conducts presentations and provides program information for the agency's New Employee Orientation. Receives and disseminates updated program information to agency employees. Coordinates agency meetings between LA Deferred Compensation representatives and HQ employees. Regularly generates rep011s independently to monitor LA Deferred Compensation pa11icipants' maximum allowable annual contribution limits, to ensure they are not exceeded.

10% Educational Leave/ Tuition Reimbursement Administrator

Interprets application of DOTD PPM# 17, Educational Leave/Tuition Reimbursement, to address questions and offer guidance to employees and agency managers. Reviews applications for educational leave and/or tuition reimbursement to determine eligibility, and forwards eligible applications to the Undersecretary for consideration. Drafts correspondence related to educational leave and tuition reimbursement, and accurately maintains a spreadsheet of approved applicants and their contract expiration dates. Processes payments of tuition reimbursement in LaGov HCM, upon receipt of appropriate documentation of satisfact01y course completion. Generates and compiles reports related to educational leave and tuition reimbursement, as needed.

5% Special Projects

May be required to perform duties as necessa1y, including, but not limited to, emergency/disaster support activities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  Are you a permanent LADOTD employee?

• Yes

• No

  02

  Are you a probational LADOTD employee?

  03

  Are you a current or former employee of the State of Louisiana?

• Yes

• No

  04

  If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "N/A".

  05

  To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?

  06

  CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

  07

  CE: Explain your rating by providing specific and relevant examples in the box below.

  08

  DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

• 1= I have no experience and/or am uncomfortable displaying expertise

• 2= I have limited experience or require assistance to display expertise

• 3= I can display expertise

• 4= I can display expertise and help others improve their ability to display expertise

  09

  DE: Explain your rating by providing specific and relevant examples in the box below.

  10

  MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

• 1= I have no experience and/or am uncomfortable making accurate judgments

• 2= I have limited experience or require assistance to make accurate judgments

• 3= I can make accurate judgments

• 4= I can make accurate judgments and help others improve their ability to make accurate judgments

  11

  MAJ: Explain your rating by providing specific and relevant examples in the box below.

  12

  Do you have experience working in LaGov HCM?

• Yes

• No

  13

  If the answer to the above question is yes, how many years of experience do you have working in LaGov HCM?

  14

  Do you have experience working with LASERS or another public retirement system?

• Yes

• No

  15

  If the answer to the above question is yes, how many years of experience do you have working with LASERS or another public retirement system?

  16

  Have you counseled employees on retirement benefits from LASERS or another public retirement system?

• Yes

• No

  17

  If the answer to the above question is yes, how many years of experience do you have counseling employees on retirement benefits from LASERS or another public retirement system?

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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