Job Information
Johns Hopkins University Senior Grants and Contracts Analyst - Restricted Research in Baltimore, Maryland
The Whiting School of Engineering’s is seeking a Senior Grants & Contracts Analyst - Restricted Research who will coordinate research administration and financial activities in the Engineering Business Office, including those related to complex sponsored projects being awarded under the Restricted Research classification by the US Government. These proposals and awards will be from faculty throughout the school and will include cross-divisional projects.
The Senior Grants and Contracts Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.
Job Scope/Complexity
Will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University.
This position offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the department.
Types of sponsored awards for which the position is responsible
This position works independently on a variety of complex level grants/contracts, including those from NSF, DOD and NASA.
These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Sub-awards, Investigator-initiated, Consortium and New Center Dept. of Defense grants and higher complexity Foundation.
Will also provide direction and assistance to Analysts with details related to Sub-awards from other institutions on their federal pass-through grants.
May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.
Specific Duties & Responsibilities
Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration (ORA, i.e., JHURA or Divisional Office) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
Responsible for the timely preparation of proposal budget for Principal Investigator Review.
Provide instruction, preparation assistance and support related to grant application procedures.
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Manage all assigned grant submissions to ensure timeliness and accuracy.
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
Special Knowledge, Skills, & Abilities
Knowledge of accounting and budgeting theory and practices required.
Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NSF, DOD and NASA.
Intermediate Excel skills (use of formulas and pivot tables) required.
Knowledge of or experience with Federal Acquisition Regulation (FAR/DFAR) considered a plus.
Knowledge of or experience with shared service costing and chargebacks considered a plus.
Minimum Qualifications
US Citizenship required.
Bachelor's Degree.
Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Classified Title: Sr. Grants & Contracts Analyst
Job Posting Title (Working Title): Senior Grants and Contracts Analyst - Restricted Research
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,300 - $109,000 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30am 5:00pm
Exempt Status: Exempt
Location: Remote
Department name: Engineering Business Office
Personnel area: Whiting School of Engineering
Equal Opportunity Employer:
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.