Job Information
Johns Hopkins University Assistant Administrator - Clinical in Baltimore, Maryland
We are seeking an Assistant Administrator - Clinical who manages the financial, academic and administrative activities of multiple Divisions in the Department of Radiology. The position reports directly to the Administrator for the Department of Radiology. This job encompasses the management of a large and complex divisional structure encompassing finances, faculty matters, human resources, sponsored programs, facilities and other fiscal and administrative operations of the division.
This role serves as the primary point of contact for all faculty, any radiology-related matters to act a resource for questions, participate in faculty-led program planning and to navigate other offices and contacts across Hopkins to ensure resolution for the individual faculty member.
Specific Duties & Responsibilities
Financial
Manage all financial lines of business (clinical, research, gift, endowment, etc.) whose total revenues are in excess of $40 million dollars.
Meet and exceed operating target set by the department and school participate in annual performance improvement goals. Review monthly account and/or business plan activity, correct errors, and inform Division Chief, faculty, and Radiology Administrator of any problems or discrepancies.
Provide, review, and analyze the clinical practice finances of the division. Develop appropriate billing strategies to maximize annual charges.
Ensure accurate compliance of faculty billing activity in accordance with CPA guidelines.
Develop faculty profit and loss statements or other metrics to regularly update the Division Chief on faculty productivity reporting.
Advise the Division Chief on a broad range of issues including changes and trends in external funding sources, institutional policies and strategic objectives for research and education and other compliance concerns.
Develop strategies with the Division Chief and faculty for establishing and utilizing discretionary funds that aligns donor intent, budget guidelines and applicable JHU policies.
Program Planning & Development
Work collaboratively with the Administrator to develop detailed business plans for new faculty recruitments and clinical services. Ensure coordination of resources necessary to bring new faculty to the division such as support staff, institutional support and laboratory space.
Work collaboratively with the fellowship directors and other education leaders to support the trainees in the division ensuring financial viability and compliance with all applicable institutional policies and outside accrediting bodies.
Administrative
Serve as lead for division meetings including scheduling with administrative staff, developing agendas, note taking and ensuring follow up. Regular division meetings include weekly leadership meetings, all faculty meetings and section meetings.
Develop staff job descriptions for new hires and restructure current job descriptions as needed. Work closely with Department and SOM Human Resources for appropriate grading and salaries.
Ensure that division payroll is completed in a timely and accurate manner. Stay apprised of weekly and semi-monthly payroll deadlines and ensure that forms for new hires, termination, and salary and/or budget changes for current employees are processed. Keep apprised of annual review dates.
Inform immediate supervisor and provide him/her with Performance Appraisal forms and salary increase options as they relate to the fiscal budget.
Ensure faculty credentialing, appointment and reappointments are managed in a timely way and in line with SOM polices and best practices.
Coordinate and approve all support staff leave and overtime. Oversee and maintain compliance of the web-based time and attendance system (E210).
Orient all new employees to the Division, ensure all forms are properly filled out and submitted, and that new employees contact all necessary offices (e.g., Human Resources, Registrar, Parking, I.D., etc.)
Develop new administrative policies and procedures as needed to ensure smooth operation of the Division. Make recommendations to Division Chief in the form of decision options.
Maintain space and equipment inventories, including serving as the primary administrative contact for the Radiology facilities team and measuring key space metrics such as research funding dollars per square foot of laboratory space.
Work with Radiology facilities team to outline existing opportunities to improve space utilization and define needs and justification for additional space when necessary.
Provide information concerning Division, Department, and School policies to divisional personnel. Provide divisional information as requested by Department, School, Hospital, or other external entities as requested and appropriate. Attend Department of Radiology monthly division meetings and disseminate information as necessary to faculty and staff.
Climate Setting & Leadership
Conduct self in an exemplary fashion to achieve goals and set example for others within the division.
Establish communication channels with staff and physicians to ensure that they receive information on internal and external issues which effect the operations of the assigned areas, as well as provide advice, assistance, and service that aids them in attaining related objectives; and to be a source of information to senior leadership and other external and internal personnel.
Growth & Profitability
With the Division Chief, allocate services and resources within the division to develop efficiencies, improve and maintain the services of the assigned areas, and maximize financial performance.
Seek and prepare proposals for external funding possibilities from governmental or other private sources in conjunction with the Administrator, divisional faculty, Research Administration, or the Business Office.
Minimum Qualifications
Bachelor's Degree in Business, Finance, Accounting or other related field.
Seven years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including 2 years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources). Supervisory experience strongly preferred.
Master's degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Classified Title: Assistant Administrator - Clinical
Job Posting Title (Working Title): Assistant Administrator - Clinical
Role/Level/Range: ATP/04/PF
Starting Salary Range: Min $84,700 - Max $148,300 Annually ($120,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: m-f 8:30-5:00
Exempt Status: Exempt
Location: Hybrid
Department name: 10003161-SOM Rad Research Administration
Personnel area: School of Medicine
Equal Opportunity Employer:
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.