Job Information
UNIVERSITY OF TEXAS AT AUSTIN UT Bands Financial Coordinator in Austin, Texas
Operational Oversight and Management: Coordinate and supervise activities of University Bands office in support of the Director of Bands, maintenance of student database, multiple line telephone system, email correspondence, maintain files, general office functions, supervise student staff assisting with preceding functions.Administrative Accounting and Processing: Manages all aspects of accounting and purchasing for the Longhorn Bands, reconciles accounts monthly, accurately tracks expenses; procuring supplies in accordance with state law and university policy; processing payment vouchers, maintaining the Procurement Card, ensuring purchases are made and documented in accordance with university policy. Make timely payments to vendors using the University mainframe system and secondary accounting systems such as Concur and ARMS. Prepare spreadsheets using Microsoft Excel and Adobe PDFs to maintain accurate records of all band accounts.Travel management: Arranges travel and hotel reservations for all University Bands ensembles to include Longhorn Marching Band, Longhorn Pep Band, Wind Ensemble, Symphony Band, and Chamber Winds. Processes appropriate paperwork before and after travel, including RTAs and reimbursements, in compliance with university and procedures.Student scholarships and service awards: Coordinate and process scholarships and service awards for qualifying students within the Bands Department.Assist with special projects: Participate in special projects as assigned by the band faculty.