Job Information
Insight Global Project Assistant in Austin, Texas
Job Description
This position supports engineering and construction projects by assisting the project managers and project team in providing administrative project information as requested.
Responsibilities:
* General administrative support for company projects.
* Organize and maintain project files, filing system and project communications.
* Provide data entry for projects.
* Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
* Update record copies, engineering project documentation and changes.
* Provide information to facilitate questions regarding projects and prepare research information.
* Record minutes from Project Manager/team meetings.
* Answer phones and direct calls.
* Sort incoming mail.
* Collect and distribute client bills and invoices.
* Type memos, correspondence, reports and other documents as requested.
* Coordinate travel arrangements and any other internal services for various project needs.
* Prepare outgoing mailings and labels, including e-mail and fax.
* Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
* Schedule and set-up client interviews, presentations and other meetings as requested.
* Order and maintain supplies.
* Update the project calendar and roster.
* Assist in clericals needs on projects.
* Maintain data entry of project contact list and project execution plans.
* All other duties as assigned.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Skills and Requirements
Qualifications:
* Bachelor's degree, preferably in Business Administration.
* Minimum one-year applicable office/clerical experience preferred in the construction or engineering industry.
* Proficient in Microsoft Word, Excel, Access and PowerPoint required. null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.