Job Information
HEALTH AND HUMAN SERVICES COMMISSION Administrative Asst III in Austin, Texas
Job/Position DescriptionAre you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the Health and Specialty Care System (HSCS) may be just the place for you! The State Hospital System, under the HSCS is comprised of nine psychiatric hospitals located throughout the state and one youth residential psychiatric center in Waco. The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. The hospitals provide state-of-the-art treatment that is recovery-oriented and evidence-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan. Apply now to join our team.Performs complex (journey-level) administrative support work. Work involves providing internaladministrative support including disseminating information, assisting with maintaining filingsystems, and preparing and editing reports and documents. May provide guidance to others.Works under general supervision, with moderate latitude for the use of initiative andindependent judgment Essential Job FunctionsAttends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. 1.Prepares and disseminates information concerning agency programs, services, and procedures. 2.Prepares, edits, and distributes correspondence, reports, studies, forms, and documents. 3.Answers and routes phone calls; routes mail, files, and orders; and maintains office supplies. 4.Creates, maintains, and enters information into databases. 5.Compiles data for charts, graphs, databases, summaries, or reports.6.Maintains scheduling and event calendars. 7.Performs related work as assigned.8.Coordinate meetings, conferences, and seminars. 9.Coordinate and schedule travel and appointments for professional staff.10.Maintain filing systems, including recording information, updating paperwork, or maintaining documents, records, correspondence, or other material.Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agencyand#146;s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.Registrations, Licensure Requirements or CertificationsNoneKnowledge Skills Abilities1.Knowledge of office practices and administrative procedures.2.Skill in the use of standard office equipment and computer software.3.Ability to communicate effectively.Initial Screening Criteria1.Experience in clerical or administrative support work.2.Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another.Additional InformationRequisition #604304Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service.All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.Acco https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=604304 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.