Job Information
State of Maine, Bureau of Human Resources Human Resources Assistant in Augusta, Maine
Human Resources Assistant
Augusta , Maine , United States | Human Resources | Full-time
Apply by: Dec. 6, 2023
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Department of Administrative and Financial Services Job Class Code: 0458
Grade: 17 (Confidential)
Salary: $38,251 - $50,585Location: Augusta, MEOpening Date: November 20, 2023Closing Date: December 6, 2023
Help join our mission to make the State of Maine, THE Employer of Choice!
Are you looking for a challenging yet rewarding career in human resources? Do you possess a keen attention to detail and strong organizational skills?We are seeking a Human Resources Assistant to join our team!As an HRA, you will act as the first point of contact for employees of several departments in all payroll-related matters to ensure that our hard-working employees are paid accurately and timely. The successful candidate will independently apply state human resources rules, policies, and procedures to routine human resource matters while providing outstanding customer service to employees and managers. The State of Maine boasts numerous opportunities for growth in both cross-training and many promotional opportunities. The possibilities are endless!
If you are looking to establish and build a professional career in human resources and are interested in being a public servant for our great state, we encourage you to apply today!
Duties include but are not limited to:
Onboard and process new hire information.
Receive, review for accuracy, and process human resources transactions according to civil service rules and bargaining agreements.
Review, process, and maintain payroll information, including edits and/or manual special pay calculations.
Track FMLA information.
Utilize data analytics program to prepare and analyze complex information to reach conclusions and/or make recommendations regarding payroll functions.
Explains routine collective bargaining contract provisions, Civil Service law and rules, workers' compensation, benefits, and safety rules and regulations to inform employees and agency officials.
Answers written inquiries concerning application procedures and position vacancies to respond to requests for information.
Knowledge, skills, and abilities desired:
Ability to prioritize and adapt to shifting priorities.
Ability to communicate effectively both verbally and in writing.
Ability to deal effectively with people.
Keen attention to detail and accuracy.
Strong organizational skills.
Familiarization with Data Analytics.
Knowledge of basic human resource administration policies and practices.
Knowledge of record-keeping procedures and practices.
Knowledge of workers' compensation procedures and practices.
Knowledge of employee benefits procedures and practices.
Knowledge of collective bargaining agreements.
Knowledge of state Civil Service law and rules.
Knowledge of performance appraisal system forms requirements.
Knowledge of interviewing techniques.
Why You'll Love Working with Us...
We're thrilled you're interested in the position we're offering! In our small Human Resources Team, we're proud to serve some pretty incredible Departments, like the Department of Labor, Public Safety, and the Veterans' and Emergency Management, Professional & Financial Regulation and the Permanent Commission on the Status of Racial, Indigenous & Tribal Populations. What makes us really stand out? Well, besides being passionate about our mission and our dedication to our departments, we also have a lively sense of humor. So, if you're looking for a hardworking, supportive, and fun-loving team to thrive with, look no further than us.
Minimum qualifications:
Education, training, and/or experience which provides a basic knowledge and understanding of human resource functions. Preference will be given to individuals with experience in payroll systems.
Preference will be given to those applicants:
Applicants with prior payroll system experience, data analytics experience, general knowledge of FMLA and Worker's Comp, and recruiting experience will be given preference.
Contact information:
Questions about this position should be directed to Kate Martin at kate.martin@maine.gov
Application Instructions:
Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act (https://www.maine.gov/bhr/state-employees/rules-policies/policy-practices-manual/Employee-Rights-and-Responsibilities-Federal) .
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.