Job Information
Koniag Government Services Management Analyst III in Arlington, Virginia
PAC
Job ID 2460034
PacArctic LLC , a Koniag Government Services company, is seeking an experienced Management Analyst III with a Secret Clearance to support PAC and our Government customer in Arlington, VA.
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Essential Functions, Responsibilities & Duties may include, but are not limited to:
Executes a variety of administrative functions to include routing messages, monitoring the records management systems, coordinating logistical support for staff meetings, preparing correspondence, Timekeeping, or reading files and determining appropriate action.
Coordinates routine items with the Inspector General (IG), Deputy Inspector General (DIG), Assistant Inspectors General, as well as the staff of other key officials within the Department or other Federal agencies.
Researches and prepares briefs as necessary. Arranges briefings by appropriate officers and ensures the DIG is thoroughly prepared for all meetings, appointments, and presentations.
Performs a wide variety of complex and highly responsible office administrative, secretarial, and programmatic support functions to include routing incoming mail, photocopying, faxing, tasking incoming actions at the direction of the DIG, monitoring assigned actions, ensuring timely responses, coordinating logistical support, and preparing and mailing correspondence. Arranges travel for personnel, as necessary.
Drafts and provides the Executive Office with appropriate briefing notes and matters to be considered for meetings.
Serves as the scheduler to the DIG and is responsible for efficient and effective meeting management to include establishing appointment priorities, rescheduling, or refusing appointments, coordinating with visitor’s schedule, ensuring building access, escorting visitors, establishing time limits, time blocks, etc. Notes commitments made by the DIG during meetings and arranges for staff implementation of these commitments.
Serves as the liaison between senior ranking government officials and the DIG.
Uses sound judgment to determine the approach or action to take in non-routine situations.
Advises OIG personnel on new procedures and requests information required for meetings, reports, or conferences.
Maintains action item database and informs the DIG of upcoming matters for further attention.
Drafts documents requiring an understanding of technical matters and Department policies for approval by the DIG or OIG personnel.
Conducts research, information gathering, and summarizes information to ensure pertinent data is available for DIG’s analysis.
Reviews and prepares correspondence for the DIG’s signature.
Coordinates and confirms travel arrangements and the submission of travel expense claims.
Prepares special reports and performs special projects that may require researching, gathering, and organizing information from a variety of senior level sources.
Contacts or responds to contact from high-ranking officials within or outside the Department, members of Congress, and private organizations. Many of these individuals may be working internationally or be in unique situations. The officials may be relatively inaccessible, and each contact must be handled differently, using judgment and discretion.
Keeps the DIG informed of important matters that should be brought to his/her attention.
Knowledge, Skills & Abilities
SECRET Level Clearance.
Knowledge of policies, procedures, practices, and regulations which govern office support and administration and social event planning.
Ability to write clearly, to edit effectively, and to provide logical and meaningful recommendations concerning management and program effectiveness.
Ability to interpret information and make decisions using professional standards and management practices often in challenging circumstances.
Capable of discussing major and significant OIG Front Office policies, programs, and operations with senior officials.
Ability to communicate clearly, tactfully, and effectively with senior staff officials, as well as other top officials with federal agencies, congressional staff, and the private sector.
Ability to perform a full range of highly varied complex, sensitive, and highly responsible administrative, clerical, and programmatic support functions of a general or specialized nature in support of assigned duties.
Demonstrated understanding of the DOS, USAGM, and IBWC’s organizations and operations.
Capacities to understand, interpret, and apply general and specific administrative and departmental policies and procedures.
Strong ability to research, compile, analyze, and interpret data.
Must have at least 12 months experience:
With planning the sequence of actions necessary to accomplish the assignment with others outside the organizational unit and development of project controls.
Adapting guidelines or precedents to meet the needs of the assignment.
Preparing documentation summarizing the material and organizing it in a logical fashion.
Has comprehensive knowledge of and ability to use Microsoft Word, Excel Dashboards and Tables.
Has a working knowledge of SharePoint.
Ability to:
Work under pressure with frequent interruptions and constant contact by phone or in person.
Learn and apply an understanding of the organization’s functional policies, processes, and goals, and to plan and organize work to meet the changing priorities and deadlines.
Understand and carry out oral and written directions and to communicate clearly and concisely, both written and orally.
Working Environment & Conditions
This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The workload may require the incumbent to sit for extended periods of time. The incumbent must be able to read, do simple math calculations and withstand moderate amounts of stress.
The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodation.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352