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Job Information

University of Michigan Research Administrator Lead/Senior in Ann Arbor, Michigan

Research Administrator Lead/Senior

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline your skills and related experience to the position below.

Who We Are

The Institute for Social Research (ISR) is the largest social science research institute in the United States, and the Survey Research Center accounts for nearly 70% of the total volume of the institute. An administrative hub of five professionals currently manages three research programs in the Center, all of whom report directly to the Research Administration Senior Manager. The three programs include:

  • The Youth and Social Issues Program consists of scholars studying the changing attitudes and behaviors of American youth, specifically related to drug/alcohol use. The cornerstone of the program is the Monitoring the Future (MTF) study ( www.monitoringthefuture.org ), a longitudinal and cross sectional research project studying the drug use and lifestyles of youth and adults in the US.

  • The Population, Neurodevelopment and Genetics Program ( www.pngprogram.com ) consists of scholars and projects that link developmental, cognitive, and clinical, public health, and educational science with neurobiology and genetics.

  • The Social Environment and Health Program ( https://seh.isr.umich.edu/ ) is an interdisciplinary research program focused on the intersections between social and environmental contexts and their impacts on population health and health inequalities. The cornerstone project is the National Neighborhood Data Archive ( https://nanda.isr.umich.edu/ ).

Responsibilities*

This new position will be an integral part of the administrative team, with broad responsibilities managing a range of administrative duties for the programs.

35% Post-Award Project Administrative and Financial Management:

  • Reconcile assigned accounts (internal, sponsored) on a monthly basis for accuracy and allowability and to ensure compliance with SRC, U-M, and sponsor guidelines; investigate and resolve issues

  • Utilize financial knowledge and experience in budget development, forecasting, analyses, reporting, and conveyance of recommendations to PIs, research teams, and colleagues

  • Assist with preparing monthly faculty effort spreadsheets to track project commitments across time.

  • Interpret regulations and guidelines to ensure compliance with sponsor, ISR, and university guidelines

  • Prepare materials for annual sponsor project reports such as Research Performance Progress Reports (RPPR) and other reporting requirements

  • Other post-award responsibilities including: set-up new sponsored projects, request sub-accounts, prepare and submit various award change requests, complete uniform guidance annual reports, complete budget allocations, prepare for closeout of projects, initiate and manage subcontracts, maintain other support and complete the closeout of sponsored projects.

30% Data Enclave & Use Agreement Management

This position will be the primary contact for the administrative aspects of end user approvals for access to the Survey Research Center Secure Data Enclave (SDE). We currently have a range of individuals with access to data through the SDE. This position will:

  • Review, approve and troubleshoot overall access to the enclave

  • Terminate access as needed

  • Provide SDE user data for project reports

  • Manage the contractual portions of the SDE and secure approvals from the Office of Research & Sponsored Projects (ORSP) through the unfunded agreement system

This position will also serve as the primary contact for troubleshooting and securing approvals for all additional programmatic data use agreements, material transfer agreements and unfunded agreements.

15% Pre-Award Activities

Duties include:

  • Preparing and communicating proposal timelines and documents required to project teams and coordinating overall organization of submissions

  • Meeting with faculty and stakeholders to determine overall proposal needs

  • Interpreting overall sponsor guidelines for varying sponsors and conveying necessary specifications to faculty

  • Preparing and developing proposal budgets and first stage budget justifications

  • Preparing/reviewing/finalizing typically required proposal documents (facilities, biosketches, subaward packages, etc)

  • Routing proposals through eResearch proposal management system at the University of Michigan ensuring timely submissions

  • Preparing Just in Time documentation and other sponsored requests.

10% Hiring Activities

This position will manage the student/temporary hiring process for all three programs with assistance from the research administration senior manager as needed. Duties include:

  • Working with project teams to identify needs and budget availability

  • Assist with preparing student/temporary job postings and securing internal approvals

  • Ensuring completion of new hire activities for student/temporary employees (I9 confirmation, timesheet activation, email group maintenance, ensuring access to space and computing needs, etc.)

10% Other Activities

This position will also assist with sponsored research projects and other duties as assigned. Duties include:

  • Serving as backup for the preparation of biosketches and ensuring publication compliance

  • Deposit publications for award compliance

  • Assisting with pilot awards for sponsored research

  • Managing HSIP / respondent payments

  • Assisting with project specific conferences and workshops

  • Assisting with IRB applications and activities

  • Providing backup to other team members during peak work times

Required Qualifications*

We'd like to hear from you if you have:

  • Bachelor's degree and 7 years of progressive grant and contract experience or equivalent combination of education and experience

  • Ability to establish project plans, regularly monitor and track progress on work projects, and communicate with project partners

  • Experience managing federal grants including research performance progress reports (RPPR), eRA Commons, and similar systems

  • Demonstrated ability to craft/create budgets for proposed research

  • Strong Microsoft Office skills

  • Excellent organizational and problem-solving skills with a demonstrated ability to set priorities, manage multiple tasks and competing deadlines, and strong attention to detail

  • Proven analytical problem solver and retain a high sense of ownership and accountability

  • Able to work independently as well as part of a team

Desired Qualifications*

We are especially interested if you also have:

  • Familiarity with U-M pre-award systems (eResearch)

  • Experience with U-M postaward related systems such as FinProd, FinHR, Business Objects, and M-Reports

  • Experience with unfunded agreements

Work Locations

Work location is expected to be onsite in Ann Arbor with flexibility for hybrid work within our overall Center guidelines.

Underfill Statement

Based on qualifications, this position could be underfilled at the Senior level. For a Senior position, qualifications include a Bachelor's degree and at least 5 years of progressive grant and contract experience or equivalent combination of education and experience. The salary for a senior position is $85,000-$98,000.

Additional Information

The Institute for Social Research at the University of Michigan seeks to employ a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the university, and to ground our research in varied disciplines, perspectives, and ways of knowing and learning.

Why Work with Us at the University of Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and any eligible family members and plan for a secure future. Benefits include:

  • Generous time off

  • A retirement plan that provides two-for-one matching contributions with immediate vesting upon meeting eligibility requirements

  • Many choices for comprehensive health insurance

  • Life insurance

  • Long-term disability coverage

  • Flexible spending accounts for healthcare and dependent care expenses

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Institute for Social Research job openings are posted for a minimum of fourteen (14) calendar days. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

251063

Working Title

Research Administrator Lead/Senior

Job Title

Research Administrator Ld

Work Location

Ann Arbor Campus

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Inst Soc Research

Department

SRC - Monitoring The Future

Posting Begin/End Date

7/01/2024 - 7/15/2024

Salary

$97,000.00 - $110,000.00

Career Interest

Research

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