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Job Information

University of Michigan Administrative Assistant Senior/ Administrative Assistant Intermediate in Ann Arbor, Michigan

Administrative Assistant Senior/ Administrative Assistant Intermediate

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Summary

This role will be housed within the Division of Nephrology within the Department of Internal Medicine. They will work with a veteran team of other administrative assistants and specialists who are eager to help develop team members. The faculty of the division are wonderful to work with, very kind, and share in an overall spirit of personal and professional development.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day

  • 2:1 Match on retirement savings

Responsibilities*

General Administrative:

  • Provide complex administrative support to clinical and instructional track faculty.

  • Calendar management; schedule meetings and other appointments/engagements

  • Maintain and update faculty CVs in Elements

  • Handle travel arrangements for assigned faculty, including the preparations of itineraries and the coordination of agendas with complex meeting schedules.

  • Procure goods/services using UM Purchasing Card; reconcile P-Card statements using M-Pathways.

  • Prepare comprehensive correspondence and manage complex inquiries.

  • Coordinate visiting professors, including planning visits, developing itineraries, and other extensive travel arrangements, dinners, and other catered events.

  • Execute and assist with event planning for the division.

  • Provide back-up and cross-coverage for other Divisional Administrative Assistants.

  • Other administrative duties as required.

Transplant Nephrology Administrative Support:

  • Support the Transplant Directors and Faculty in their administrative duties:

  • Gather data and statistics

  • Provide insight into various issues

  • Transplant Fellowship Administrator:

  • Work with AST to maintain accreditation for fellowship:

  • Work with the Program Director to assist in developing and coordinating the fellowship curriculum.

  • Create and maintain the Nephrology clinical calendar with QGenda.

  • Balance the clinical effort of faculty with clinical coverage and inpatient coverage rotation needs, while accounting for holidays and vacations.

  • Update Q-Genda with Clinic openings/closing

  • Coordinate with MPLs for clinical Coverage

  • Coordinate Transplant Nephrology meetings/conferences.

  • Liaison between Transplant Nephrology Faculty and Transplant Clinic.

Required Qualifications*

  • Intermediate level: HS diploma or equivalent combination of education with 2-4 years administrative experience

  • Senior level: Associate's degree or equivalent combination of education with 4 years administrative experience

  • Candidate must be self-motivated and demonstrate excellent judgment in problem-solving when developing work priorities.

  • Excellent organizational skills and a high attention to detail and accuracy are a must.

  • Must be able to work independently and as part of a team.

  • Adaptable to change and adopts practices to improve work processes.

  • Expert computer skills in Concur, M-Pathways, Procurement Systems, Microsoft Outlook, Calendaring, Zoom, Teams, and Dropbox.

  • Ability to interact professionally with internal and external organizations (faculty and staff).

Desired Qualifications*

  • Associate degree or equivalent combination of education.

  • At least 4-5 years of supporting faculty or an administrative management team.

  • Audio-visual technology expertise

  • Event planning experience

  • Experience with updating Faculty CVs in Elements

  • Experience with P-Card Management and Processing Expense Reports through Concur

  • Understanding of University Policies and Procedures.

  • Experienced and familiar with Qgenda scheduling

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

Our team operates under a hybrid collocation plan. Everyone on the team works from home for a portion of the week and on campus for the rest of the week.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

247524

Working Title

Administrative Assistant Senior/ Administrative Assistant Intermediate

Job Title

Admin Asst Sr Healthcare

Work Location

Ann Arbor Campus

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM Int Med-Nephrology

Posting Begin/End Date

4/10/2024 - 5/01/2024

Career Interest

Administration

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