Job Information
NY CREATES Purchasing Associate in Albany, New York
Location: Albany, NY Category: Administrative Posted On: Wed Sep 4 2024 Job Description:
The Purchasing Associate position will be responsible for compliant procurement and contracting of goods and services which will support the Research Foundation's and NYCREATES academic, research, industry, governmental, and economic development missions.
The Purchasing Associate primary responsibilities will be to support the efforts of the Procurement Office. This is an onsite position with potential of working towards hybrid/remote eligibility after completion of the probationary period and pending supervisory continuous approval.
Job responsibilities include, but are not limited to:
- Compliant Procurement of Goods and Services
Vendor selection determination
Price reasonability determination
Analysis of business terms
Contracting terms and conditions negotiation
Collaboration with Research Foundation and NYCREATES legal teams
Advisement of and recommendations to operation managers, executives, researchers and staff
Accurate & timely facilitation of request for quotes, invitation for bids, request for proposals, centralized contracts, SSJs, blanket PO's, blanket releases and online orders
Compliance with all applicable Research Foundation, State, Federal and NYCREATES procurement policies, procedures, and best practices
Updating procurement status trackers accurately & timely, informing supervisor of procurements non-conforming to turn-around expectations, support of the Office of Asset Management
Maintaining open communication with all internal parties as appropriate
- Finance Support
Blanket purchase order payment request processing
Invoicing review and discrepancy resolution
- Outreach
Maintain appropriate & consistent contact between departments as necessary
Individual will be responsible for educating stakeholders in procurement processes & compliant methods
Other reasonable duties as assigned
Job Requirements:
Minimum Requirements for Purchasing Associate
Bachelor's degree (direct related experience may replace educational requirement)
1-2 years purchasing and/or finance experience
Ability to manage multiple priorities in a fast paced environment
Strong organizational and communication skills
Experience with Microsoft Office suite
Preferred Qualifications
Experience with Oracle business software in a Sponsored Funds environment
1-2 years procurement experience conducting request for proposals
Strong critical thinking skills
1-2 years of practical experience in contract negotiations
Practical working experience with Research Foundation, NYS and/or Federal procurement policy including MWBE engagements and reporting
Don't meet every requirement? At NY Creates we are dedicated to building a welcoming, diverse and inclusive work place. If you are excited about working for NY Creates but your experience doesn't exactly align perfectly with the job description we encourage you to apply anyways, you might still be a perfect fit or a fit for another role at NY Creates.
This position is contingent on the satisfactory completion of a background check; this position may require annual background checks.
Additional Information:
Benefits
Medical, Vision and Dental
Competitive Pay and PTO
Flexible Heath Spending and Dependent Care Accounts
Basic / Optional Life Insurance
Post-Retirement Health Insurance
Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.
Optional employee contributed retirement account
Location: 257 Fuller Road, Albany, NY 12203
Pay Rate: $62,000- $65,000
*Posted rate is dependent on education and experience.