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Welcome to SVA’s jobs portal, your one-stop shop for finding the most up to date source of employment opportunities. We have partnered with the National Labor Exchange to provide you this information. You may be looking for part-time employment to supplement your income while you are in school. You might be looking for an internship to add experience to your resume. And you may be completing your training ready to start a new career. This site has all of those types of jobs.

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WSP USA Office Coordinator in Albany, New York

Office Coordinator

Req ID 11961

Office Coordinator

Who We Are

At WSP, we are driven by inspiring future-ready pioneers to innovate. We’re looking to grow our teams with people who are ready to collaborate in building communities and expanding our skylines. To do this, we hire candidates of all experiences, skillsets, backgrounds and walks of life. We actively foster a work environment and culture where inclusion and diversity is part of our fundamental structure. This is delivered behaviorally, through our policies, trainings, local partnerships with professional diverse organizations, internal networks and most importantly with the support and sponsorship of our leaders who help drive our commitment to an inclusive, diverse, welcoming and equitable work environment. Anything is within our reach and yours as a WSP employee. Come join us and help shape the future!

This Opportunity

WSP is currently initiating a search for a Project Cost Reviewer / Office Assistant (Contract Management) for our Clients Office in Albany, New York.

Be involved in projects with our PMCM Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

Your Impact

  • Provide assistance to New York State Office of General Services (OGS) Project Manager as directed

  • Review specs, bidding contracts, preparing documentation for contract award

  • Provide assistance for consultant and cost plus payment reviews

  • Assist vendors and other D&C staff with payment submission questions and issues

  • Experience as a project cost reviewer or with experience in tracking costs.

  • Provide payment information to client agencies

  • Provide general assistance and support to the Division of Contract Management Group

  • Provide assistance working within our SDVOB goal program

  • Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.

Who You Are

Required Qualifications

  • Minimum of 3 years of administrative experience to include construction contract payment and some accounting experience

  • High School Diploma, Bachelor's degree is preferred.

  • Experience with computers, word, excel, Bluebeam, outlook.

  • Ability to maintain files.

  • Excellent organizational and interpersonal skills

  • Strong verbal and written communication skills and be able to implement office procedures

  • Attend job meetings and prepare accurate minutes, draft correspondence for review

  • Able to create simple calculating spreadsheets and print out reports as required.

  • Demonstrate ability to exercise responsible and ethical decision-making regarding company funds, resources and conduct.

  • Proven ability to adhere to WSP’s Code of Conduct and related policies and procedures.

  • Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.

  • Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.

  • This role is subject to a client mandated drug/alcohol testing policy. As such, employee may be subject to random drug/alcohol tests. A copy of the client mandated drug/alcohol testing policy will be provided during employee onboarding and is available upon applicant request.

Preferred Qualifications

  • Associates Degree

  • Bachelor’s Degree in Accounting,

  • Proficient with web-based submittal collaboration systems

  • This position is subject to and contingent upon client approval of candidates put forth for consideration by WSP.Relocation assistance is not available for this position

  • Advanced knowledge of MS Office, Excel and Outlook programs

Compensation and Benefits:

WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee’s career.

Expected Salary: $37,400 - $67,500

WSP USA is providing the compensation range and general description of other compensation and benefits that the company in good faith believes it might pay and/or offer for this position based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, or federal law.

#LI-DS1

Additional Requirements

  • To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Additional Details

  • Travel Required: 25%

  • Job Status: Regular

  • Employee Type: Full

  • Primary Location: TROY - RIVER ST

  • All locations: US-NY-Albany

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com

WSP provides a flexible, agile and hybrid workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

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