Student Veterans of America Jobs

NY HELP Yes

Agency Mental Health, Office of

Title Administrative Specialist 1/Administrative Specialist Trainee; Central Office;

Occupational Category Other Professional Careers

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $65001 to $82656 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany

State NY

Zip Code 12208

Minimum Qualifications Non-Competitive HELPS Opportunity: Administrative Specialist Trainee 1: Candidates must possess a Bachelor’s degree or higher. Administrative Specialist Trainee 2: A bachelor's degree And one year of professional experience providing administrative and staff support to executives, program managers, and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.Administrative Specialist 1: A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers, and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.Transfer Opportunity:Candidates must have permanent status as an Administrative Specialist 1, Grade 18, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 or 52.6 of the Civil Service Law into the Administrative Specialist 1 or Administrative Specialist Trainee level. 55b/c Opportunity:Individuals certified eligible for the 55b/c program under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law AND possess a Bachelor’s degree will also be considered. Please provide a copy of your eligibility letter with your response.PCO Opportunity:Candidates with a score of 100 or higher on the current 2023 PCO eligible list who are interested in this vacancy are encouraged to apply. Please provide a copy of your test score with your response.

Duties Description The Office of Mental Health (OMH) is recruiting for an Administrative Specialist 1, Grade 18, position within the Office of Financial Management, Bureau of Procurement Enterprise Services. The Bureau of Procurement Enterprise Services (BPES) provides contract management and procurement services to 24 facilities, OMH Central Office, OMH Cook Chill Production Center, and OMH Capital Operations. The incumbent will be responsible for a wide variety of Administrative functions in BPES Procurement Support Services Unit.Specific duties to be performed may include, but are not limited to, the following:• Research and analyze various data sources to complete Vendor Responsibility Profiles; • Manage the administration of the Freedom of Information Act (FOIL) requests in accordance with the law, and respond to a large volume of requests;• Perform various functions within the Statewide Financial System (SFS) including, research and resolution of budget errors, entering contract profiles, and running and summarizing SFS Analytic reports • Review and approve Purchase Order Change Notices (POCNs);• Assist in the development of Standard Operating Procedures (SOPs) and keep existing SOPs up to date. • Manage OSC P-card audit requests, including gathering requested information and responding within established timeframes. • Analyze Purchase order and Purchase Requisition data and assist in the development of reports;Create surveys for various stakeholder groups and compile results;Facilitate bid openings with staff and publish results;• Manage multiple shared mailboxes; research and respond to inquiries;• Maintain office Access Database and Excel form files needed for program administration;• Maintain and update template forms used by the Bureau including contract templates and memo templates;• Complete quarterly and annual Governmental Accountability Standards Board (GASB) reports; communicate with the OSC GASB unit regarding report data.• Collaborate with other staff to conduct special studies, complete special projects and prepare reports;• Complete and submit annual reports for Consultant Disclosure, Sole Source procurements, NYS food product purchasing, and others as required.• Conduct market research for various procurement-related projects.

Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.The starting salaries for this position are outlined below. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary.• $49,363 (Trainee 1- NS equated to SG-13)• $52,198 (Trainee 2- NS equated to SG-14)• $65,001 (Full Performance level SG-18)#LI-DNI

Some positions may require additional credentials or a background check to verify your identity.

Name Mary Jane McGuire

Telephone

Fax (518) 486-3897

Email Address omhhrm@omh.ny.gov

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

Notes on Applying To be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #161357 in the subject line of your email when applying. You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.