Job Information
Nucleusteq Office Administrator & Executive Assistant (Phoenix) in Phoenix, Arizona
Job Role: Office Administrator & Executive Assistant
Job Summary:
Office Administrator will coordinate office activities and operations while providing clerical and administrative support to senior executives.
Duties/Responsibilities:
Manages office activities and functions to maintain efficiency and compliance with company policies.
Performs clerical support with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
Manage professional and personal scheduling for CEO & EVP, including agendas, email, phone calls, client management, and other company logistics.
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
Oversees telephone services, email correspondence, and mail distribution.
Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
Maintains office supplies inventory.
Maintains professionalism and strict confidentiality with records, documentation, and files, particularly complex or sensitive files.
Organize team communications and plan events, both internal and off-site
Performs other related duties as assigned.
Required Skills:
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong supervisory and leadership skills.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to function well in a high-paced and at times stressful environment.
Basic understanding of how to operate standard business equipment.
Proficient with Google Workspace, Microsoft Office Suite or related software.
Education and Experience:
High school diploma or equivalent required; Associate degree in office administration or related field preferred.
At least three years of administrative and clerical experience required.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.