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CLERK TYPIST III-UNCLASSIFIED

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CLERK TYPIST III-UNCLASSIFIED

Salary

$21.57 - $29.51 Hourly

Location

City of Long Beach, CA

Job Type

Unclassified - Full-Time, Permanent

Job Number

CD24-059

Department

Community Development - (UC)

Opening Date

04/16/2024

Closing Date

4/30/2024 11:59 PM Pacific

• Description

• Benefits

• Questions

DESCRIPTION

The Department of Community Development delivers a wide variety of programs and services to help create and maintain more safe, sustainable, and livable neighborhoods. T he department is comprised of five bureaus: Building and Safety, Code Enforcement, Housing and Neighborhood Services, Planning, and Administrative and Financial Services.

Our staff of more than 200 works tirelessly to serve the community through an array of policies and programs, including land use and development, affordable housing, environment and historic preservation, neighborhood improvement, and construction standards and safety. We are dedicated to making a positive difference in our role to help transform Long Beach into a model urban community that honors its past and embraces the future.

The Department of Community Development has an immediate opening for Clerk Typist III (Unclassified) . This position will support the Planning Bureau , which is responsible for reviewing and processing land use development project requests for the City , and this often requires a public hearing to consider the request. Therefore, this position supports land use project processing, with a special focus on organizing, maintaining , and archiving planning records and reports.

The Clerk Typist III position would support the newly established Zoning Administration Division by providing day-to-day assistance to professional and support staff within the division .

EXAMPLES OF DUTIES

This position will:

• Serve as the clerical support for the Zoning Administration Division and directly supports the Zoning Administrator Officer.

• Support current planning, environmental review , and historic preservation work of planners in the Zoning Administration Division.

• Prepare meeting reminders , take minutes , and provide clerical s upport to the Zoning Administrator meetings and other meetings.

• Review, compile, and distribute public notices.

• Provide administrative support, review, and coordination of staff reports.

• Provide support, including preparation of materials, setting up displays, and assisting with logistics for large public and community meetings.

• Support work with the Department’s Communications Team to post notices online and update website content for the Zoning Administration Division.

• Make appointments for application submittals.

• Process Technology Service Requests.

• Manage the Division's files and records.

• Oversee Public Record Act requests .

• Preparing meeting materials and organizing meetings.

• Perform other related duties as required .

Additional duties include:

• Organizing paper and electronic files.

• Coordinating with planners on project file closeout.

• Scheduling appointments and managing calendars.

• Providing support for meetings including clerking meetings which may occur in the evening.

REQUIREMENTS TO FILE

MINIMUM REQUIREMENTS:

• The ability to type neatly and accurately at a net speed of 40 words per minute and perform basic clerical and office support duties.

• The ability to work cooperatively with others and the public.

• The ability to file in alphabetical and numerical order and perform clerical detail, which includes making simple mathematical computations and correcting error in grammar, spelling and punctuation.

  The ideal candidate will have the following skill and abilities:

• Ability to courteously interact with the public in person, on the telephone, or via email.

• Ability to maintain confidentiality.

• Ability to prioritize and handle a variety of tasks and assignments, while ensuring timely completion

• Excellent interpersonal, written, and verbal communication skills.

• Strong attention to detail.

• Proficiency in the use of computers and Microsoft Office programs, including Word, Excel, PowerPoint , Outlook, and TEAMS/SharePoint.

SELECTION PROCEDURE

This recruitment will close at 11:59 p.m. on April 30, 2024. To be considered, applicants must submit a cover letter and resume in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures.

Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6314.

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

· Medical and Dental Insurance

· Life Insurance

· Retirement Plan (P.E.R.S.)

· Paid Vacation, Personal Holidays and Sick Leave

· Deferred Compensation

· Credit Union Membership

· Free Bus Transportation (Long Beach Transit)

· Flexible Spending Accounts

· Free Employee Parking

· Paid Parental Leave*

*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

01

INSTRUCTIONS: The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand these instructions?

• Yes

• No

  02

  This position requires you to attach a cover letter and a resume. Did you attach your cover letter and resume in PDF format?

• Yes

• No

  03

  MINIMUM REQUIREMENTS:Do you have the ability to type accurately at a net speed of 40 words per minute?

• Yes

• No

  04

  Do you have the ability to work cooperatively with other employees and the public?

• Yes

• No

  05

  Do you have the ability to file in alphabetical and numerical order?

• Yes

• No

  06

  Do you have the ability to make simple mathematical computations?

• Yes

• No

  07

  Do you possess proficiency in Microsoft Office programs such as Word, Excel, Outlook, Teams, etc.?

• Yes

• No

  08

  Briefly describe your experience in using Microsoft Office (Word, Excel, Outlook, Teams, etc.). How have you used these programs at work?

  09

  I understand that required documents, such as resumes, cover letters, degrees, transcripts, certificates, or licenses, must be uploaded to my online application in PDF format at the time of filing. I also understand that any proofs submitted must contain either my name or other identifying characteristic on the form, that proof of education for degrees or units outside the United States must include proof of educational equivalency.

• Yes

• No

  10

  I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment.

To certify the above statement, please type your full name below.

Required Question

Agency

City of Long Beach

Department

Community Development - (UC)

Address

411 W. Ocean Blvd., 3rd Fl

Long Beach, California, 90802

Phone

(562) 570-5290

Website

https://www.governmentjobs.com/careers/longbeach

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