Job Information
Iowa Department of Administrative Services Budget Analyst 3 in Des Moines, Iowa
Budget Analyst 3
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Budget Analyst 3
Salary
$59,321.60 - $92,040.00 Annually
Location
Des Moines - 50319 - Polk County, IA
Job Type
Full-time
Job Number
24-03543
Agency
283 - Iowa Workforce Development - Vocational Rehabilitation Services
Opening Date
04/18/2024
Closing Date
5/5/2024 11:59 PM Central
LinkedIn Tag
#LI-POST
Point of Contact
Tina Palmer - tina.palmer@iowa.gov
Description
Benefits
Questions
Job Description
Iowa Vocational Rehabilitation Services is seeking applicants for the position of Budget Analyst 3 at our Administration office in Des Moines, IA.
The Budget Analyst 3 position will serve in a leadership capacity while providing financial and budgeting analysis of the agency programs directly for the Iowa Vocational Rehabilitation Services (IVRS) Administrator and Financial supervisor. The work of the Budget Analyst 3 ensures adherence to state and federal policy guidelines, including preparation and submission of all required state and federal reports.
Description of work and responsibilities:
The Budget Analyst 3 will prepare state, federal and internal reports on a monthly, quarterly, or annual basis for all agency programs. This includes preparation of all Rehabilitation Services Administration (RSA), Social Security Administration (SSA), and Administration for Community Living (ACL) federal financial reports; IVRS monthly financial status report by FFY, Agency GAAP Report for use in statewide Annual Comprehensive Financial Report (ACFR), State Indirect Cost Allocation to General Fund (annual), State Quarterly Targeted Small Business Report and compiled into required formats. The compiled information is verified for accuracy and reconciled to IVRS accounting records with discrepancies identified and corrected. Modification or changes to reporting regulations, guidelines or formats must be researched, analyzed, and implemented to maintain compliance with federal and state guidelines and in accordance with grant parameters and budgets. You will also recommend necessary changes in agency policy, procedures, or budgets to division leadership based on the changes made.
In this role you will collaborate in development of state budget with division administrator, Administrative Services Financial bureau chief and Rehabilitation Services Bureau (RSB) management staff. Request budgeting information from office supervisor and incorporate their request into overall agency budget for the State Fiscal Year and recommend approval, denial, or alternatives to office supervisor request to agency administrator, RSB Bureau Chief, and administrative services financial supervisor. You will determine the impact of budget changes based on analysis of past spending compared to current state and federal funding levels and collaborate with management staff to inform program managers and staff of needed changes and prepare all worksheets to spread approved budget across units within the fund/appropriations.
The successful candidate will serve as agency lead on changes to the Integrated Information for Iowa (I/3) budget financial format and instruct Budget Analyst 2 on the use of the I/3 budget finance application. You will work with the administrative services financial supervisor to develop federal fiscal year budget for IVRS monthly financial status report for current federal fiscal year based on analysis of past spending compared to current state and federal funding level. You will lead discussion during monthly budget review meetings of the FSR to update and inform other members of changes and impact of the changes on program delivery, staffing and funding levels, and external customers and recommend changes as needed for proper cash flow and compliance with grant requirements for IVRS federal awards.
In collaboration with Disability Determination Services (DDS) bureau chief and assistant bureau chief you will develop a DDS spending plan (budget) based on instructions, guidelines and information provided by SSA Regional Office. Provide current projections for personnel costs, indirect costs, and ongoing operational costs for the federal fiscal year for inclusion in the plan. Monitor the plan monthly when compiling and submitting monthly reports and recommend any needed changes in budgeting strategies based on funding and spending levels to DDS bureau chief and assistant bureau chief.
As a Budget Analyst 3 you will update agency accounting structure for each new state fiscal year and federal fiscal years for tracking to ensure all reporting requirements are being met. Your responsibility will include updating accounting structure codes as needed for additional revenue or expenditure categories, agency accounting structure for each new state and federal fiscal years for tracking to ensure all reporting requirement are being met.
Calculate and update as needed salary and benefit cost projections for all agency employees (approximately 450 FTE) on a State Fiscal Year and Federal Fiscal Year basis and assist the services financial supervisor and PDT Resource Manager to help maintain and update agency sustainability model based on funding and spending levels to DDS bureau chief and assistant bureau chief.
The successful candidate will serve as leader of agency Contract Oversight and Review Experts Team (CORE).
Team leader’s duties include:
Setting agenda for monthly meetings
Lead meeting discussions.
Provide consultation and guidance to program and financial team member using OMB circulars, federal/state contracting guidelines and agency contracting guide.
Facilitate monitoring of agency contracting guide for updates.
Provide team’s input to agency administrator
Analyze and Reporting:
Analyze budgets monthly to compare to actual expenditures for federal fiscal year when preparing IVRS Financial Status Report.
Recommend changes to budgets or changes in agency spending priorities at monthly meetings.
Analyze state fiscal year budgets quarterly to compare actual expenditures to budgeted amounts.
Analyze information by both state and federal fiscal years used in the sustainability model to maximize the use of federal funds, state appropriations, and non-cash match.
Analyze DDS spending plan monthly to compare actual expenditures for federal fiscal year.
Recommend budget adjustments and changes in spending priorities.
Monitor and analyze DDS-HHS contract to ensure adequate funding is received from HHS.
Analyze programs and make recommendation to agency administrator and Administrative Services Financial supervisor.
Annually issue a reallotment requests for RSA which requires IVRS to evaluate our ability to effectively earn and use federal funds for Basic Support and Supported Employment programs.
Advises agency administrator, administrative services financial supervisor and division management regarding results of the financial analysis of records with recommendations for necessary changes in
agency spending priorities and staffing levels. Provide alternative courses of action based on funds available through federal grants, state appropriations, non-cash match and other cash match available to the agency.
Purchase Orders
Prepare purchase orders for equipment, non-inventory equipment, IT equipment, IT software for over 50 state agency office locations using Department of Administrative Services (DAS) Master Agreements, Iowa Prison Industries and targeted small business vendors and assist in interpretation of DAS and agency policy and procedures to other agency staff including report requirements and documentation of purchases. Review purchasing requests against approved budgets and assign accounting codes and recommend approval, modification, or non-approval of purchasing requests.
In addition, all the above job duties require maintaining cordial, working relationships with other state and federal departments as well as outside vendors, community rehabilitation programs and other agency partners to enhance IVRS ability to provide services to our customers in a timely, efficient and
effective manner.
Agency Overview
As of July 1, 2023, Iowa Vocational Rehabilitation Services has become part of Iowa Workforce Development.
Iowa Workforce Development (IWD) is a state agency committed to providing employment services for individual job seekers and to connecting employers to available workers through our IowaWORKS partnership.
IWD continually strives to improve processes and align the organization to provide effective, demand-driven products and services. IWD staff in Des Moines consists of administrative services, disability determination services, information technology, labor market information, unemployment insurance services, vocational rehabilitation services, and workforce services. The agency also maintains a statewide delivery system of IowaWORKS Centers and satellite and expansion offices where both employers and job seeking Iowans can receive workforce assistance.
Employer Highlights
IWD is focused on serving Iowans and providing outstanding customer service. Our strength is driven by the skills and talents of our people. IWD offers a rewarding team atmosphere, a flexible working environment, and a great total compensation package for our full-time employees, including:
Iowa Public Employees’ Retirement System (IPERS)
Retirement Investors Club (RIC)
Hybrid telework opportunities for eligible classifications
Health, Dental and Vision Insurance
Vacation Leave
Sick Leave
Paid Holidays (9 days/year)
Flexible Spending Accounts
Life Insurance
Long-Term Disability Insurance
If you’re looking for a career with a well-respected organization that values its employees and customers, you’ve come to the right place!
Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visitwww.e-verify.gov.
No applicant seeking employment with the Iowa Department of Workforce Development can have a current, ongoing overpayment balance with Iowa Workforce Development without a payment plan in place.?Select positions will be subject to a criminal background check.
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
1) Graduation from an accredited four-year college or university with a degree in accounting, finance, or business administration, and experience equal to three years of full-time work in professional level budget analysis or fiscal management.
2) All of the following (a and b):
a. Three years of full-time work experience in professional level budget analysis or fiscal management; and
b. A total of four years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.
3) All of the following (a, b, and c):
a. Graduation from an accredited college or university with a master's degree in business administration or public administration; and
b. Two years of full-time work experience in professional level budget analysis or fiscal management; and
c. A total of four years of education and/or full-time experience (as described in number one), where twenty-four semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.
4) Current, continuous experience in the state executive branch that includes one year of full-time work as a Budget Analyst 2.
For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/BudgetAnalyst3-00723-90723.pdf)
Why Choose the State of Iowa?
At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us - Elevate Your Career:
Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Do you have a Bachelor's Degree from an accredited college or university in accounting, finance or business administration? IF YES – How many years of full-time experience in professional level budget analysis or fiscal management work do you have?
Less than one year of professional level budget analysis or fiscal management work
One year to less than two years of professional level budget analysis or fiscal management work
Two years to less than three years of professional level budget analysis or fiscal management work
Three or more years of professional level budget analysis or fiscal management work
Not applicable
04
How many years do you have of COMBINED post high school education in accounting, finance or business administration AND full-time work in professional level budget analysis or fiscal management work? 30 semester hours of the specified education may be substituted for each year of the required experience.
Less than two years of the combined specified education and experience
Two years to less than three years of the combined specified education and experience
Three years to less than four years of the combined specified education and experience
Four years to less than five years of the combined specified education and experience
Five years to less than six years of the combined specified education and experience
Six years to less than seven years of the combined specified education and experience
Seven or more years of the combined specified education and experience
Not Applicable
05
Do you have a Master's degree in Business Administration or Public Administration? IF YES – How many years of full-time experience do you have in professional level budget analysis or fiscal management work?
Less than one year experience in the identified areas.
One year to less than two years experience in the identified areas.
Two or more years experience in the identified areas.
Not applicable
06
If you are a CURRENT employee for the State of Iowa (executive branch) how many years of full-time experience as a Budget Analyst 2 do you have?
No Experience as a Budget Analyst 2
Less than one year as Budget Analyst 2
One or more years as Budget Analyst 2
Not applicable
Required Question
Agency
State of Iowa
Agency
283 - Iowa Workforce Development - Vocational Rehabilitation Services
Address
1000 East Grand Ave;
510 East 12th Street
Des Moines, Iowa, 50319
Website
http://www.ivrs.iowa.gov/index.html
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