Job Information
UNIVERSITY OF TEXAS AT AUSTIN Sr. Administrative Associate in Austin, Texas
Provide administrative, logistical, and operational support to CAPS and TALC.Coordinate in-person and virtual events, including event promotion, room reservations, Zoom management, vendor contracts, organizing travel arrangements, overseeing catering services, and the budget. Manage event registration, assist in planning logistics, communicate with attendees and speakers, coordinate with vendors, and secure needed supplies.Provide on-site and online event support, including but not limited to event setup and breakdown, waitlist admission, and chat discussion monitoring. Deliver exceptional guest service and address any issues that arise during events. Distribute event recordings to stakeholders and post them on the website.Maintain productive relationships with the Population Research Center staff on behalf of CAPS and TALC. Provide timely action instructions to PRC staff for honorarium and consultant payments, expense reimbursements, and travel arrangements for affiliates and guests; track and ensure the completion of these instructions.Update data relevant to metrics for reporting to federal and university sponsors, including but not limited to inputting pilot project information into databases, tracking affiliate publications, tracking grant information, maintaining media from Google Alerts and other sources, and monitoring all data and metrics for accuracy.Communications tasks include managing listservs, updating the CAPS and TALC websites, creating social media posts, assisting with newsletters, and making announcements.Oversight and involvement in community outreach, graduate student council, and research subgroups of TALC, including TALC events and communications tasks.Assist with various administrative projects assigned by Directors and Assistant Director.